HVAC Project Manager: End-to-End Install & Retrofit Lead

FirstCall Group; West Babylon (NY); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Weekly pay

Healthcare coverage

401(k) with match

PTO & Holidays

Career development

Referral bonus

Company vehicle

Phone allowance

Uniforms

Boot allowances

Job summary

FirstCall Mechanical in West Babylon, NY is seeking an experienced Project Manager to own HVAC and refrigeration install projects end-to-end, including estimating, planning, scheduling, execution, and closeout for retail and commercial sites.

You will scope and price jobs, line up crews and materials, manage budget and change orders, and drive projects to on-budget finishes while maintaining safety and code compliance.

Qualifications

• 5+ years in commercial HVAC and/or refrigeration project management, install management, or estimating.
• Long Island/New York metro based
• Proven experience estimating and running install / retrofit / replacement projects to budget and schedule.
• Ability to read plans and drawings, scope work, and price it accurately.
• Crew scheduling and field coordination experience.
• Solid knowledge of commercial HVAC and refrigeration systems.
• Strong organization, budget discipline, and customer communication.
• Comfortable with project/field software (BuildOps or similar)
• Valid driver's license

Responsibilities

• Estimate and quote install and project work — HVAC and refrigeration installs, retrofits, equipment replacements, and store refresh/renovation projects.
• Set up and plan jobs — define scope, order equipment and materials, secure permits, and build the project schedule.
• Schedule and coordinate crews — assign and manage install technicians and field labor to keep projects moving (employee logistics).
• Own the project to budget and timeline — track cost vs. estimate, manage change orders, and project profit margin.
• Manage materials, equipment, and vendors — purchasing, delivery coordination, and supplier relationships for project work.
• Coordinate fleet and equipment logistics needed to execute jobs.
• Customer coordination — scope, timelines, approvals, and updates with customers and their facilities teams.
• Quality, safety, and code compliance — ensure installs meet spec, code, and safety standards.
• Closeout — final walk, documentation, and clean hand-off to billing.
• Work in BuildOps — estimates, project tracking, POs, and job costing.

Skills

HVAC project management

Budget discipline

Customer communication

Crew scheduling

Plans & drawings reading

Problem solving

Tools

BuildOps

Job description

FirstCall Mechanical in West Babylon, NY is seeking an experienced Project Manager to own HVAC and refrigeration install projects end-to-end, including estimating, planning, scheduling, execution, and closeout for retail and commercial sites.

You will scope and price jobs, line up crews and materials, manage budget and change orders, and drive projects to on-budget finishes while maintaining safety and code compliance.