Project Manager

FirstCall Group; West Babylon (NY); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Weekly pay

Healthcare coverage

401(k) with match

PTO & Holidays

Career development

Referral bonus

Company vehicle

Phone allowance

Uniforms

Boot allowances

Job summary

FirstCall Mechanical in West Babylon, NY is seeking an experienced Project Manager to own HVAC and refrigeration install projects end-to-end, including estimating, planning, scheduling, execution, and closeout for retail and commercial sites.

You will scope and price jobs, line up crews and materials, manage budget and change orders, and drive projects to on-budget finishes while maintaining safety and code compliance.

Qualifications

• 5+ years in commercial HVAC and/or refrigeration project management, install management, or estimating.
• Long Island/New York metro based
• Proven experience estimating and running install / retrofit / replacement projects to budget and schedule.
• Ability to read plans and drawings, scope work, and price it accurately.
• Crew scheduling and field coordination experience.
• Solid knowledge of commercial HVAC and refrigeration systems.
• Strong organization, budget discipline, and customer communication.
• Comfortable with project/field software (BuildOps or similar)
• Valid driver's license

Responsibilities

• Estimate and quote install and project work — HVAC and refrigeration installs, retrofits, equipment replacements, and store refresh/renovation projects.
• Set up and plan jobs — define scope, order equipment and materials, secure permits, and build the project schedule.
• Schedule and coordinate crews — assign and manage install technicians and field labor to keep projects moving (employee logistics).
• Own the project to budget and timeline — track cost vs. estimate, manage change orders, and project profit margin.
• Manage materials, equipment, and vendors — purchasing, delivery coordination, and supplier relationships for project work.
• Coordinate fleet and equipment logistics needed to execute jobs.
• Customer coordination — scope, timelines, approvals, and updates with customers and their facilities teams.
• Quality, safety, and code compliance — ensure installs meet spec, code, and safety standards.
• Closeout — final walk, documentation, and clean hand-off to billing.
• Work in BuildOps — estimates, project tracking, POs, and job costing.

Skills

HVAC project management

Budget discipline

Customer communication

Crew scheduling

Plans & drawings reading

Problem solving

Tools

BuildOps

Job description

WHO IS FIRSTCALL MECHANICAL?

Select is a commercial HVAC services company based in Long Island, NY. Founded in 1980, Select partnered with FirstCall Mechanical in 2025.

A FirstCall Mechanical Company

PROJECT MANAGER

Location:

West Babylon, NY

Benefits Overview

• Competitive Weekly Pay
• Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)
• Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability
• Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans
• Career Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
• Generous Referral Bonus of $2,500 per referral
• Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowances

Position Overview

We are currently seeking an experienced Project Manager to join our fast-growing team. This role will own the install and project work end-to-end - estimating, planning, scheduling, execution, and closeout - for HVAC and commercial refrigeration installations, retrofits, equipment replacements, and store refresh/renovation projects. Our customers are primarily convenience-store, fuel-retail, and light-commercial accounts across Long Island and the New York metro. This is a hands-on role for someone who can scope and price a job, get the crews and materials lined up, and drive the project to a clean, on-budget finish.

Job Responsibilities

• Estimate and quote install and project work — HVAC and refrigeration installs, retrofits, equipment replacements, and store refresh/renovation projects.
• Set up and plan jobs — define scope, order equipment and materials, secure permits, and build the project schedule.
• Schedule and coordinate crews — assign and manage install technicians and field labor to keep projects moving (employee logistics).
• Own the project to budget and timeline — track cost vs. estimate, manage change orders, and project profit margin.
• Manage materials, equipment, and vendors — purchasing, delivery coordination, and supplier relationships for project work.
• Coordinate fleet and equipment logistics needed to execute jobs.
• Customer coordination — scope, timelines, approvals, and updates with customers and their facilities teams.
• Quality, safety, and code compliance — ensure installs meet spec, code, and safety standards.
• Closeout — final walk, documentation, and clean hand-off to billing.
• Work in BuildOps — estimates, project tracking, POs, and job costing.

Accountabilities

• Continual learning and development in the body of knowledge through FirstCall Academy, to ensure we set the bar for skill level in the industry
• Elite level of customer service, to ensure we continue to be the FirstCall our customers make for their HVAC needs

ORGANIZATIONAL ALIGNMENT

This position reports to the local Operations Manager.

Qualifications

Required

• 5+ years in commercial HVAC and/or refrigeration project management, install management, or estimating.
• Long Island/New York metro based
• Proven experience estimating and running install / retrofit / replacement projects to budget and schedule.
• Ability to read plans and drawings, scope work, and price it accurately.
• Crew scheduling and field coordination experience.
• Solid knowledge of commercial HVAC and refrigeration systems.
• Strong organization, budget discipline, and customer communication.
• Comfortable with project/field software (BuildOps or similar)
• Valid drivers license

Preferred

• Experience with convenience-store, fuel-retail, or multi-site retail projects (e.g., 7-Eleven or similar).
• Hands-on commercial refrigeration depth.
• Hands-on commercial refrigeration depth.

BEHAVIORAL PROFILE

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimal numbers. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem-solving and prioritizing multiple tasks.

Physical Demands

While performing the duties of this job, the employee is regularly required to use their hands. The employee frequently is required to stand, walk, and sit. The employee is continually required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth vision, and the ability to adjust focus.

NOTE:

This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.