HVAC Project Manager – Install & Budget Lead

Firstcall Mechanical Group Llc; West Babylon (NY); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Company vehicle

Phone allowance

Uniforms

Work boot allowance

Job summary

FirstCall Mechanical is seeking an experienced Project Manager to lead HVAC and refrigeration install projects end-to-end in the Long Island/NY metro area. You will estimate, plan, schedule, coordinate crews, manage budgets, and ensure on-time, on-budget delivery for store refreshes and retrofits.

The role requires 5+ years in commercial HVAC project management, strong reading of plans, and excellent customer communication.

Qualifications

• 5+ years in commercial HVAC and/or refrigeration project management, install management, or estimating.
• Proven experience estimating and running install/retrofit/replacement projects to budget and schedule.
• Ability to read plans and drawings, scope work, and price it accurately.
• Crew scheduling and field coordination experience.
• Solid knowledge of commercial HVAC and refrigeration systems.
• Strong organization, budget discipline, and customer communication.
• Comfortable with project/field software (BuildOps or similar).

Responsibilities

• Estimate and quote install and project work — HVAC and refrigeration installs, retrofits, equipment replacements, and store refresh/renovation projects.
• Set up and plan jobs — define scope, order equipment and materials, secure permits, and build the project schedule.
• Schedule and coordinate crews — assign and manage install technicians and field labor to keep projects moving (employee logistics).
• Own the project to budget and timeline — track cost vs. estimate, manage change orders, and project profit margin.
• Manage materials, equipment, and vendors — purchasing, delivery coordination, and supplier relationships for project work.
• Coordinate fleet and equipment logistics needed to execute jobs.
• Customer coordination — scope, timelines, approvals, and updates with customers and their facilities teams.
• Quality, safety, and code compliance — ensure installs meet spec, code, and safety standards.
• Closeout — final walk, documentation, and clean hand-off to billing.
• Work in BuildOps — estimates, project tracking, POs, and job costing.

Skills

HVAC project management

Plan and estimate projects

Crew scheduling

Customer communication

BuildOps software

Tools

BuildOps

Job description

FirstCall Mechanical is seeking an experienced Project Manager to lead HVAC and refrigeration install projects end-to-end in the Long Island/NY metro area. You will estimate, plan, schedule, coordinate crews, manage budgets, and ensure on-time, on-budget delivery for store refreshes and retrofits.

The role requires 5+ years in commercial HVAC project management, strong reading of plans, and excellent customer communication.