HVAC Project Coordinator: Billing, Submittals & Scheduling

Statewide Conditioning Inc.; South Amboy (NJ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive weekly pay

Healthcare coverage

401(k) with 5% match

Paid time off (4 weeks) and holidays

Career growth programs

Referral bonus

Job summary

Statewide Conditioning Inc. seeks a Project Coordinator to move information through project lifecycles, manage files, billing, schedules, and field communication. The role focuses on ensuring timely delivery of contracts, permits, RFIs, and submittals within a growing HVAC service operation.

We offer robust benefits including healthcare, 401(k) with match, paid time off, and career development programs. Ideal for detail-oriented, proactive professionals in a fast-paced environment seeking growth.

Qualifications

• 3+ years’ Project Coordination experience in Construction or Electrical
• High School diploma or GED equivalent
• Knowledge of HVAC or Construction industry preferred
• Timberline Sage 300 CRE experience is preferred
• Excellent time management and ability to multi-task

Responsibilities

• Manage project file structures in hardcopy and digital formats
• Prepare billing (AIA) summaries for project managers and update WIP log
• Prepare and submit contracts and construction permits when required
• Coordinate field staff schedules and distribute relevant information
• Prepare and track RFIs, Submittals, and change orders
• Procurement: purchasing/receiving equipment and coordinating delivery to site
• Process subcontractor paperwork and review invoices for discrepancies
• Maintain tax-exempt certificates and assist vendors as needed
• Generate purchase and lab or labor reports for managers
• Attend departmental and intercompany meetings as requested
• Obtain COIs for customers and subcontractors
• Closeout: assemble warranty statements and closeout packages

Skills

Project coordination

Time management

Communication skills

Microsoft Office

Attention to detail

Education

High school diploma

Tools

Timberline Sage 300 CRE

Job description

Statewide Conditioning Inc. seeks a Project Coordinator to move information through project lifecycles, manage files, billing, schedules, and field communication. The role focuses on ensuring timely delivery of contracts, permits, RFIs, and submittals within a growing HVAC service operation.

We offer robust benefits including healthcare, 401(k) with match, paid time off, and career development programs. Ideal for detail-oriented, proactive professionals in a fast-paced environment seeking growth.