Project Coordinator / HVAC Administrative Assistant

Imigrus; Miami (FL); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

H-1B sponsorship available

Career growth opportunities

Training and professional development

Job summary

Imigrus is seeking a detail‑oriented Project Coordinator to support our HVAC team and assist Project Managers throughout the project lifecycle. The role is full‑time and on‑site, offering a competitive hourly rate and growth opportunities.

You will monitor progress, maintain schedules, manage documents, and coordinate with stakeholders to ensure compliance and timely updates. HVAC knowledge and strong organizational skills are a plus.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple projects simultaneously.
• Experience with Microsoft Office (Excel, Word, Outlook).
• Construction, HVAC, project coordination, or administrative experience preferred.
• Ability to work independently and meet deadlines.

Responsibilities

• Monitor project progress and maintain schedules.
• Keep project records and documents updated.
• Upload required documents and ensure compliance with project requirements.
• Coordinate with Project Managers, installers, customers, vendors, and utility companies.
• Follow up on project status and outstanding tasks.
• Manage emails, phone calls, and daily communications.
• Prepare reports and provide project updates.
• Assist with permit applications, rebate paperwork, and administrative tasks.

Skills

Organizational skills

Communication skills

Multitasking

Independence

Deadline management

Tools

Microsoft Office

Job description

Full job description

Header: Overview

JWe are seeking a detail-oriented Project Coordinator to support our HVAC team and assist Project Managers throughout the project lifecycle.

Responsibilities

• Monitor project progress and maintain project schedules.
• Keep project records and documents updated.
• Upload required documents and ensure compliance with project requirements.
• Coordinate with Project Managers, installers, customers, vendors, and utility companies.
• Follow up on project status and outstanding tasks.
• Manage emails, phone calls, and daily communications.
• Prepare reports and provide project updates.
• Assist with permit applications, rebate paperwork, and administrative tasks.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple projects simultaneously.
• Experience with Microsoft Office (Excel, Word, Outlook).
• Construction, HVAC, project coordination, or administrative experience preferred.
• Ability to work independently and meet deadlines.

Preferred Qualifications

• Knowledge of HVAC systems and residential/commercial projects.
• Experience with Manual J load calculations.
• Familiarity with Manual D duct design and Manual S equipment selection.
• Ability to calculate heating and cooling loads.
• Experience with HVAC design software is a plus.

Benefits

• Full-time position
• Competitive compensation based on experience
• Career growth opportunities
• Training and professional development available
• H-1B visa sponsorship available for qualified candidates
• We welcome applications from candidates requiring for future employment sponsorship
• Pay: $20.00 – $23.00 per hour
• Flexible schedule
• Work Location: In person