HVAC Permits & Compliance Coordinator

Heating & Cooling, LLC; Michigan; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off and holidays

401(k)

Dental insurance

Life insurance

Vision insurance

Job summary

Randazzo Heating & Cooling is a Michigan-based company delivering top-tier HVAC services since 1988. We seek a meticulous Permits Coordinator to support our Randazzo brand and assist regional teams in fast-paced operations across southeastern Michigan.

The role focuses on permit processing, customer communication, and cross-department coordination. You will ensure regulatory compliance, maintain documentation, and contribute to process improvements in a dynamic office setting.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Previous experience in a permit coordination or administrative role, preferably in the HVAC industry.
• Exceptional attention to detail and accuracy in repetitive tasks.
• Strong organizational and time-management skills.
• Excellent customer service and communication abilities.
• Proficient typing skills and experience with data entry.
• Ability to work independently and as part of a team.
• Familiarity with local building codes and permit regulations is a plus.
• Familiarity with ServiceTitan is a plus.

Responsibilities

• Permit Processing: Prepare and submit permit applications for HVAC installations and services. Ensure all permits are obtained promptly and in compliance with local regulations. Maintain accurate records of all permit applications and statuses. Process letters for notification of permit applications
• Customer Communication: Communicate with customers regarding permit requirements and processes. Schedule appointments with the appropriate municipality/city/township. Provide updates to customers on the status of their permits. Address and resolve any permit-related inquiries or issues
• Coordination and Support: Coordinate with internal teams, including installation and service departments, to ensure all necessary permits are acquired before work begins. Support other regional brands in the preparation and submission of permit applications. Assist in the development and implementation of permit-related processes and procedures
• Data Entry and Typing: Perform data entry tasks with a high level of accuracy. Maintain electronic and paper filing systems for permit documentation. Utilize strong typing skills to complete forms and documentation efficiently
• Compliance and Reporting: Ensure all permit activities comply with company policies and local regulations

Skills

Permit coordination

Data entry

Customer service

Communication skills

Microsoft Office

Typing speed

Teamwork

Education

High school diploma

Associate degree preferred

Tools

ServiceTitan

Permit software

Job description

Randazzo Heating & Cooling is a Michigan-based company delivering top-tier HVAC services since 1988. We seek a meticulous Permits Coordinator to support our Randazzo brand and assist regional teams in fast-paced operations across southeastern Michigan.

The role focuses on permit processing, customer communication, and cross-department coordination. You will ensure regulatory compliance, maintain documentation, and contribute to process improvements in a dynamic office setting.