HVAC Parts & Inventory Coordinator

BlueHat Mechanical; Apex (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid time off / holidays

401(k) plan with match

Hands-on role with growing company

Job summary

Blue Hat Mechanical, a midsize commercial HVAC company serving the Raleigh/Durham area, seeks a Procurement & Inventory Specialist. You will manage purchasing, receiving, and warehouse organization to keep technicians stocked for each job.

No prior procurement or HVAC experience required; we value reliability, attention to detail, and a willingness to learn in a fast-paced warehouse environment.

Qualifications

• Strong organizational skills and attention to detail.
• Comfortable using spreadsheets and basic inventory or purchasing software.
• Ability to lift and move materials and work standing in a warehouse.
• Must have a valid driver's license for parts runs.
• Clear communicator coordinating with technicians, vendors, and staff.
• Proactive mindset with ownership of warehouse and truck operations.
• Experience in HVAC, plumbing, electrical, construction, or related trade is a plus, not required.

Responsibilities

• Source and purchase supplies and materials from vendors, compare pricing and availability.
• Receive deliveries, verify against packing slips, and check in/store materials.
• Maintain accurate inventory counts and records for parts, tools, equipment, and supplies.
• Organize and maintain a clean, efficient warehouse.
• Stock and replenish truck inventory for service trucks.
• Pull and stage materials before installations and service calls.
• Track tool checkout and equipment assignments.
• Handle warranty parts, returns, and vendor credits.
• Coordinate parts runs and supplier pickups as needed.
• Maintain purchasing and inventory activity records and spreadsheets.
• Support other warehouse and purchasing tasks as needed.

Skills

Organizational skills

Attention to detail

Spreadsheet proficiency

Clear communication

Proactive problem-solving

Time management

Tools

Spreadsheets

Inventory software

Job description

Blue Hat Mechanical, a midsize commercial HVAC company serving the Raleigh/Durham area, seeks a Procurement & Inventory Specialist. You will manage purchasing, receiving, and warehouse organization to keep technicians stocked for each job.

No prior procurement or HVAC experience required; we value reliability, attention to detail, and a willingness to learn in a fast-paced warehouse environment.