HVAC Operations Leader: Dispatch, HR & Finance

Trustal Recruiting; Orrville (OH); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

Job summary

Aire Serv of NE Ohio is seeking an Administrative Services Manager to lead dispatch, invoicing, payroll, HR, and inventory for the Orrville location. You will bridge customers, technicians, and suppliers to keep daily operations smooth and efficient.

Join a growing HVAC business powered by transparent leadership, with access to top software like ServiceTitan and QuickBooks, and clear advancement opportunities within a fast-paced culture.

Qualifications

• Office Manager or Department Manager experience in a service business.
• Experience with home services software like ServiceTitan is highly preferred.
• AR/AP and payroll processing experience required.
• Strong data entry and invoice reconciliation skills.
• Excellent customer service and communication abilities.

Responsibilities

• Run Central Dispatch: answer calls, schedule service, optimize routes for 4 technicians.
• Coordinate complete installs: schedule dates, prep technician packets, pull permits, schedule inspections.
• Manage money (AR/AP): process customer and vendor payments.
• Drive payroll & HR: track hours, compute bonuses, handle onboarding/offboarding and benefits.
• Own inventory & assets: order parts, verify POs, scan packing slips, manage fleet upkeep.

Skills

Dispatch management

Payroll processing

AR/AP handling

HR administration

Multi-tasking

Tools

ServiceTitan

QuickBooks

Job description

Aire Serv of NE Ohio is seeking an Administrative Services Manager to lead dispatch, invoicing, payroll, HR, and inventory for the Orrville location. You will bridge customers, technicians, and suppliers to keep daily operations smooth and efficient.

Join a growing HVAC business powered by transparent leadership, with access to top software like ServiceTitan and QuickBooks, and clear advancement opportunities within a fast-paced culture.