Assistant Project Manager

Manatal; Columbia (SC); On-site; USD 80,000 - 110,000; Full time

Job summary

Manatal in Columbia, SC seeks an Assistant Project Manager to support multiple technical projects, focusing on documentation, scheduling, subcontractor coordination, and logistics to ensure successful delivery.

Ideal background includes HVAC or mechanical systems project management. You will assist Project Managers to drive on-time delivery in a collaborative, fast-paced environment with emphasis on quality and compliance.

Qualifications

• 1-5 years of experience in project management, HVAC or mechanical systems.
• Understanding of PM basics (PM 101).
• Proficiency in Microsoft Office.
• Ability to read and create Gantt charts and project schedules.
• Familiarity with bidding, project management documentation.
• Ability to read Bills of Materials (BOMs) and control drawings.
• Experience in logistics, procurement, and scheduling.
• Knowledge of contract negotiation and administration.
• Strong written and verbal communication.

Responsibilities

• Maintain and organize project documentation including compliance records, schedules and change orders.
• Visit project sites to monitor progress and support field teams.
• Track subcontractor and mechanical installation progress; report updates to management.
• Develop and manage change orders in line with policies.
• Coordinate procurement and material logistics with internal teams and subcontractors.
• Attend project meetings and record minutes; provide updates to management.
• Monitor schedules, personnel needs and milestone completion.
• Support technical leads in resolving issues and site-specific requirements.
• Analyze project data and trends to identify improvements and efficiency gains.

Skills

Project management

Microsoft Office

Gantt charts

BOMs & drawings

Logistics coordination

Contract negotiation

Communication

Tools

Smartsheets

Job description

$80,000 $110,000 per year, based on experience and qualifications.

Position Overview:

We are looking for a driven and detail-oriented Assistant Project Manager to support the execution of multiple technical projects. In this role, you'll assist Project Managers with documentation, scheduling, subcontractor coordination, and logistics to ensure successful and efficient project delivery. This is a great opportunity for someone with a background in HVAC or mechanical systems project management who is looking to grow their career in a collaborative and fast-paced environment.

Key Responsibilities:

Maintain and organize project documentation, including compliance records, schedules, labor reports, change orders, and quality control logs

Conduct regular visits to project sites to monitor progress and support field teams

Track subcontractor and mechanical installation progress; report updates to management

Develop and manage change orders, ensuring compliance with internal policies and procedures

Coordinate procurement and material logistics with internal teams and subcontractors

Attend project meetings and record minutes; provide regular updates to the management team

Monitor project schedules, personnel needs, and milestone completion

Support technical leads in resolving issues and addressing site-specific requirements

Analyze project data and trends to identify areas for improvement and efficiency gains

Required Qualifications:

1 -5 years of experience in project management, ideally within HVAC or mechanical systems

Understanding of basic project management principles (PM 101)

Proficient in Microsoft Office Suite

Ability to interpret and create custom Gantt charts and read project schedules

Familiarity with bidding processes and project management documentation

Ability to read Bills of Materials (BOMs) and control drawings

Experience in logistics, procurement, and scheduling

Knowledge of contract negotiation and administration

Strong communication skills, including professional writing and reporting

Preferred Skills:

Experience with Smartsheets

Data analysis skills, particularly using Python

Understanding of commissioning processes and HVAC installation

Familiarity with project phase classifications and best practices in materials management