Construction Project Coordinator: Scheduling & Field Support

NHS Mechanical; Nashville (TN); Hybrid; USD 40,000 - 60,000; Full time

Job summary

NHS Mechanical in Nashville is seeking an Assistant Projects Coordinator to support HVAC, plumbing, and mechanical installation projects by providing administrative, scheduling, documentation, and coordination support to Project Managers, Project Coordinators, Superintendents, and field personnel. This role links the office with the field to ensure safety, schedule adherence, and budget compliance.

The position requires 1–3 years of related experience, strong MS Office skills, and the ability to

Qualifications

• High school diploma or GED required.
• 1–3 years of admin, construction, or project coordination experience preferred.
• Experience in mechanical contracting, construction, HVAC, plumbing, or industrial services is a plus.
• Strong organizational, time management, and communication skills.

Responsibilities

• Assist with project setup and maintenance in company software systems.
• Create and maintain project files, logs, and documentation.
• Support contract documents, submittals, RFIs, change orders, and closeout.
• Track milestones, deadlines, and deliverables; prepare meeting agendas/minutes.
• Coordinate manpower schedules and project meetings; monitor timelines.
• Support procurement: purchase orders, material tracking, vendor invoicing.
• Assist with cost tracking, billing, and documentation for change orders.
• Serve as liaison between field crews and office personnel; document daily reports.

Skills

Strong organizational skills

Excellent verbal and written沟通

Education

High school diploma or GED

Tools

Microsoft Office Suite

Construction management software

ERP software

Job description

NHS Mechanical in Nashville is seeking an Assistant Projects Coordinator to support HVAC, plumbing, and mechanical installation projects by providing administrative, scheduling, documentation, and coordination support to Project Managers, Project Coordinators, Superintendents, and field personnel. This role links the office with the field to ensure safety, schedule adherence, and budget compliance.

The position requires 1–3 years of related experience, strong MS Office skills, and the ability to