HVAC Maintenance Planner & Scheduler — 24/7 Uptime

JLL; Andover (MN); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay

Job summary

JLL is seeking a Lead Maintenance Planner/Scheduler in Andover, MA to optimize facilities maintenance workflows. You will plan, schedule, and coordinate HVAC-related activities for the JLL and client teams, using CMMS tools and data-driven methods to improve efficiency.

Responsibilities include collaborating with vendors, leading shift training, ensuring code compliance, and delivering accurate reports. The role requires strong scheduling, communication, and organizational skills in a fast-paced

Qualifications

• Field experience in HVAC, or undergraduate degree in business administration, engineering or facilities.
• 3–5 years direct experience in operational, and customer service.
• Strong technical knowledge of scheduling software, procurement systems, CMMS, databases, Microsoft Office programs, etc.
• Strong interpersonal skills with ability to communicate well in verbal and written reports.
• Strong organization skills and collaborative approach

Responsibilities

• Knowledge of commercial or industrial HVAC equipment, facilities planning & scheduling.
• Collaborates with other planners and vendors to work within the MSA between JLL and Client.
• Demonstrates leadership in training, presentations & teambuilding.
• Ensures all assignments and project scope meet current code compliance.
• Manages multiple maintenance activities and projects simultaneously.
• Communicates effectively with all management levels and a diverse customer base.
• Writes advanced CMMS reports and submits Work Requests for complex data reports.
• Uses Microsoft Office tools to support daily operations.
• Plans, schedules, coordinates and assigns maintenance and corrective activities for HVAC team and 3rd party vendors.
• Obtains quotes from subcontractors and references contracts for accuracy.
• Manages asset maintenance parts ordering and tracks all asset information.
• Creates asset-related purchase requisitions and ensures PO approval prior to scheduling.
• Collects data and collaborates with operations to optimize maintenance programs.
• Maintains CMMS data integrity and adherence to standards.
• Liaises with facilities technicians and management to adjust schedules and manpower as needed.
• Arranges for special tools and equipment.
• Continuously improves planning processes using metrics and data.
• Attends daily TeamHuddles/Ops meetings to communicate plans.

Skills

HVAC knowledge

Operations experience

Customer service

Scheduling software

CMMS

Databases

MS Office

Interpersonal skills

Organizational skills

Education

Undergraduate degree in Business Administration/Engineering/Facilities

Tools

Primavera

EAMS CMMS

Microsoft Office

Job description

JLL is seeking a Lead Maintenance Planner/Scheduler in Andover, MA to optimize facilities maintenance workflows. You will plan, schedule, and coordinate HVAC-related activities for the JLL and client teams, using CMMS tools and data-driven methods to improve efficiency.

Responsibilities include collaborating with vendors, leading shift training, ensuring code compliance, and delivering accurate reports. The role requires strong scheduling, communication, and organizational skills in a fast-paced