HVAC Planner/Scheduler

JLL; Andover (MN); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay

Job summary

JLL is seeking a Lead Maintenance Planner/Scheduler in Andover, MA to optimize facilities maintenance workflows. You will plan, schedule, and coordinate HVAC-related activities for the JLL and client teams, using CMMS tools and data-driven methods to improve efficiency.

Responsibilities include collaborating with vendors, leading shift training, ensuring code compliance, and delivering accurate reports. The role requires strong scheduling, communication, and organizational skills in a fast-paced

Qualifications

• Field experience in HVAC, or undergraduate degree in business administration, engineering or facilities.
• 3–5 years direct experience in operational, and customer service.
• Strong technical knowledge of scheduling software, procurement systems, CMMS, databases, Microsoft Office programs, etc.
• Strong interpersonal skills with ability to communicate well in verbal and written reports.
• Strong organization skills and collaborative approach

Responsibilities

• Knowledge of commercial or industrial HVAC equipment, facilities planning & scheduling.
• Collaborates with other planners and vendors to work within the MSA between JLL and Client.
• Demonstrates leadership in training, presentations & teambuilding.
• Ensures all assignments and project scope meet current code compliance.
• Manages multiple maintenance activities and projects simultaneously.
• Communicates effectively with all management levels and a diverse customer base.
• Writes advanced CMMS reports and submits Work Requests for complex data reports.
• Uses Microsoft Office tools to support daily operations.
• Plans, schedules, coordinates and assigns maintenance and corrective activities for HVAC team and 3rd party vendors.
• Obtains quotes from subcontractors and references contracts for accuracy.
• Manages asset maintenance parts ordering and tracks all asset information.
• Creates asset-related purchase requisitions and ensures PO approval prior to scheduling.
• Collects data and collaborates with operations to optimize maintenance programs.
• Maintains CMMS data integrity and adherence to standards.
• Liaises with facilities technicians and management to adjust schedules and manpower as needed.
• Arranges for special tools and equipment.
• Continuously improves planning processes using metrics and data.
• Attends daily TeamHuddles/Ops meetings to communicate plans.

Skills

HVAC knowledge

Operations experience

Customer service

Scheduling software

CMMS

Databases

MS Office

Interpersonal skills

Organizational skills

Education

Undergraduate degree in Business Administration/Engineering/Facilities

Tools

Primavera

EAMS CMMS

Microsoft Office

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

Lead Maintenance Planner/Scheduler role is in support of the JLL Asset Management journey towards a World Class Maintenance organization. This industry standard role provides more efficient means of managing facilities maintenance and associated maintenance labor, freeing hours for additional business priorities. Planning & scheduling for all maintenance and operations encompassed in the CMMS tool are to be conducted using current CMMS system application and standardized business processes.

Job Responsibilities

• Requires knowledge of commercial or industrial HVAC equipment, facilities planning & scheduling
• Collaborates with other planners and vendors to work within the MSA between JLL and Client
• Leadership skills (training, presentations & teambuilding) and detailed project management.
• Ensures all assignments and project scope meet current code compliance
• Organizational skills coupled with the leadership and interpersonal skills to manage multiple maintenance activities and projects simultaneously
• Good verbal and written communication skills including the ability to collaborate with all levels of management and interface with a diverse customer base including technical and non-technical personneltoeffectively support a 24/7/365 GMP Manufacturing Environment
• Complies with all client CMMS standards and specifications to ensure database integrity and standardizationwhen creating CMMS ad hoc reports and submit Work Requests for complex data reports. Ability to write advanced queries and dashboards is a plus
• Proficient computer skills including Microsoft Office Products
• Using industry and Client best practices, plans, schedules, coordinates and assigns all maintenance and corrective activities for HVAC Team and 3rd Party Vendors, as needed
• Collaborates with subcontractors to obtain detailed quotes and references contracts for accuracy
• Manages asset maintenance parts ordering process (MRO) for HVAC Team and tracks all asset information, including spare parts and documentation
• Creates all asset-related purchase requisitions
• Ensures all POs are created and approved before scheduling of work
• Collects data and collaborates with operations team to optimize maintenance programs
• Maintains maintenance record compliance to CMMS and Maintenance business process standards and specs through periodic data auditing
• Maintains liaison with facilities technicians and other management regarding work execution, necessity of altering schedules and manpower status
• Arranges for special tools and equipment
• Continuous improvement of the work planning and scheduling process through the review and use of maintenance metrics, analysis of work order flow, project demands and expectations.
• Facilitate and attend daily TeamHuddlesor Ops meetings to communicate plan and schedule daily/weekly maintenance activities.
• Identify open, unscheduled and/or unassigned work by running prescribed work order query in EAMS and Primavera
• Works with other planners, trades supervisors and technicians to close out any gaps to meet KPI metrics
• Support preparation of business operations driven documents, report and other deliverables

Safety

• Identify risks to Facility and eliminate downtime
• Responsible for adherence and compliance with all JLL and Client work practices and safety protocols
• Comply with reporting requirements of applicable environmental health and safety programs

Training

• Complete all assigned training requirements on time
• Ensure Vendor Partners complete all assigned training requirements on time

Required Qualifications

• Field experience in HVAC, or undergraduate degree in business administration, engineering or facilities.
• Minimum 3-5 years direct experience in operational, and customer service.
• Strong technical knowledge of scheduling software, procurement systems, CMMS, databases, Microsoft Office programs, etc.
• Strong interpersonal skills with ability to communicate well in verbal and written reports.
• Strong organization skills and collaborative approach

Preferred Qualifications

• Technical knowledge of EAMS CMMS and MRO system.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

80,000.00 – 90,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Andover, MA

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’repursuing.

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