HVAC Commercial Projects Coordinator — Sales Support

Spectrum AC LLC; Mangonia Park (FL); Presencial; USD 33.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Full-time employment

Growth opportunities

Collaborative environment

Work with sales and estimating teams

Opportunity for career advancement

Descripción de la vacante

Spectrum AC is seeking an HVAC Commercial Project Coordinator to support our sales and estimating team with administrative duties, pricing coordination, and project documentation.

You will manage vendor communications, pricing requests, drawings, and submittals, while keeping files organized in Procore and ServiceTitan to help our commercial division win and complete projects efficiently.

Formación

• Experience in construction administration, sales coordination, estimating support, purchasing, or a related administrative role.
• Strong organizational skills and ability to manage multiple projects and deadlines.
• Excellent attention to detail when handling pricing, documents, and project information.
• Experience communicating with vendors and following up on outstanding requests.
• Strong computer skills and ability to learn new software.
• Maintain accurate digital and physical records.
• Ability to maintain independence and take initiative.
• Strong written and verbal communication skills.
• Ability to prioritize tasks in a fast-paced environment.
• Dependable work ethic and follow-through.

Responsabilidades

• Provide daily support to the commercial sales and estimating team by managing paperwork, communication, and documentation.
• Request and collect equipment and material pricing from vendors.
• Email drawings, specifications, and project information to suppliers for quotes.
• Track outstanding pricing requests and follow up with vendors.
• Organize customer files, estimates, proposals, and construction drawings.
• Coordinate blueprint printing and pickup when needed.
• Obtain, distribute, and track equipment and material submittals.
• Maintain accurate project folders and documentation.
• Assist with entering and organizing information in Procore and ServiceTitan.
• Support estimating procedures and preparation of project documentation.
• Keep sales and estimating personnel informed of outstanding items and deadlines.

Conocimientos

Organizational skills

Attention to detail

Communication skills

Initiative

Multitasking

Documentation

Herramientas

Procore

ServiceTitan

Descripción del empleo

Spectrum AC is seeking an HVAC Commercial Project Coordinator to support our sales and estimating team with administrative duties, pricing coordination, and project documentation.

You will manage vendor communications, pricing requests, drawings, and submittals, while keeping files organized in Procore and ServiceTitan to help our commercial division win and complete projects efficiently.