Administrative Project Coordinator

KODIAK Construction Recruiting & Staffing; City of Albany (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid vacation and sick time

Minimum of 8 paid holidays

Job summary

KODIAK Construction Recruiting & Staffing is seeking an organized Administrative Project Coordinator to support a growing commercial HVAC construction team in Albany, NY. The role involves coordinating project documentation, purchasing, billing, and administrative tasks from startup to closeout.

The ideal candidate has construction administration or project coordination experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Experience in project coordination or construction administration.
• Commercial construction experience is preferred.
• Proficiency in Microsoft Office, including Excel.
• HVAC or Procore experience is a plus, but not required.

Responsibilities

• Coordinate project administration from startup through closeout.
• Prepare and track submittals, drawings, change orders, and project documentation.
• Maintain accurate project files and document control.
• Process purchase orders and track equipment and material deliveries.
• Assist with construction billing, invoicing, and subcontractor documentation.
• Support Project Managers with project updates, deadlines, and coordination.
• Assist with Procore implementation and process improvements.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Tools

Microsoft Excel

Procore

Job description

Pay: $60,000–$80,000 annually

Job Type: Full-Time

Industry: Commercial HVAC / Mechanical Construction

About the Opportunity

We are seeking an organized, detail-oriented Administrative Project Coordinator to support a growing commercial HVAC construction team.

This role works closely with Project Managers, subcontractors, and vendors to coordinate project documentation, purchasing, billing, and administrative activities from project startup through closeout.

The ideal candidate has experience in construction administration or project coordination, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate project administration from startup through closeout.
• Prepare and track submittals, drawings, change orders, and project documentation.
• Maintain accurate project files and document control.
• Process purchase orders and track equipment and material deliveries.
• Assist with construction billing, invoicing, and subcontractor documentation.
• Support Project Managers with project updates, deadlines, and coordination.
• Assist with Procore implementation and process improvements.

Qualifications

• Experience in project coordination, construction administration, or a similar role.
• Commercial construction experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines.
• Proficiency in Microsoft Office, including Excel.
• Strong communication and problem-solving skills.
• HVAC, mechanical construction, or Procore experience is a plus, but not required.
• $60,000–$80,000 annually, based on experience
• Paid vacation and sick time
• Minimum of 8 paid holidays

Why Join Us?

Join a growing commercial construction team where you'll work directly with Project Managers, support meaningful projects, and help improve project management processes.