HVAC Billing Specialist - Mechanical Operations

S. A. Comunale Co., Inc.; Barberton (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

S.A. Comunale Co., Inc. is seeking a detail-oriented Administrative/Billing Assistant to support the Mechanical department and financial billings. This role focuses on accuracy, customer service, and timely processing in a fast-paced environment, coordinating with the Executive VP of Mechanical and Service Manager.

You will handle invoicing, billing reports, vendor statements, and month-end close tasks while maintaining compliance with company guidelines and policies.

Qualifications

• High School Diploma or GED is required.
• 3+ years' experience in an administrative/billing role is required.
• Accounting experience is a plus.
• Strong customer service skills and the ability to learn new systems required.
• Experience with Microsoft Office applications is required.
• Ability to think strategically, make sound decisions, and produce accurate results is required.
• Ability to build positive relationships across levels of staff and management.
• Demonstrating integrity and professionalism is required.
• Excellent organizational skills are required.
• Ability to follow up on tasks and assignments in a timely manner.

Responsibilities

• Assist in mechanical and financial billings.
• Gathers required records to compile information for billing.
• Update CRM inventory for completed billings.
• Print and distribute documents and checked-in invoices to account representatives.
• Prepare invoices with items, due amounts, terms and dates of completion.
• Enter customer invoices on websites and compute amounts due; support billing summaries.
• Ensure billing deadlines are met and communicate exceptions.
• Follow up on open receivables and maintain aging reports.
• Produce various billing reports and summarize/analyze as needed.
• Submit vendor invoices to Accounts Payable for payment.
• Process and scan billings for approved invoices.
• Review vendor statements and investigate older items.
• Prepare credit/debit memorandums for returned or billed items.
• Post transactions to accounting records and participate in Month-End Closing.

Skills

Customer service

Organizational skills

Communication skills

Teamwork

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

S.A. Comunale Co., Inc. is seeking a detail-oriented Administrative/Billing Assistant to support the Mechanical department and financial billings. This role focuses on accuracy, customer service, and timely processing in a fast-paced environment, coordinating with the Executive VP of Mechanical and Service Manager.

You will handle invoicing, billing reports, vendor statements, and month-end close tasks while maintaining compliance with company guidelines and policies.