Billing Associate - HVAC

S. A. Comunale Co., Inc.; Barberton (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

S.A. Comunale Co., Inc. is seeking a detail-oriented Administrative/Billing Assistant to support the Mechanical department and financial billings. This role focuses on accuracy, customer service, and timely processing in a fast-paced environment, coordinating with the Executive VP of Mechanical and Service Manager.

You will handle invoicing, billing reports, vendor statements, and month-end close tasks while maintaining compliance with company guidelines and policies.

Qualifications

• High School Diploma or GED is required.
• 3+ years' experience in an administrative/billing role is required.
• Accounting experience is a plus.
• Strong customer service skills and the ability to learn new systems required.
• Experience with Microsoft Office applications is required.
• Ability to think strategically, make sound decisions, and produce accurate results is required.
• Ability to build positive relationships across levels of staff and management.
• Demonstrating integrity and professionalism is required.
• Excellent organizational skills are required.
• Ability to follow up on tasks and assignments in a timely manner.

Responsibilities

• Assist in mechanical and financial billings.
• Gathers required records to compile information for billing.
• Update CRM inventory for completed billings.
• Print and distribute documents and checked-in invoices to account representatives.
• Prepare invoices with items, due amounts, terms and dates of completion.
• Enter customer invoices on websites and compute amounts due; support billing summaries.
• Ensure billing deadlines are met and communicate exceptions.
• Follow up on open receivables and maintain aging reports.
• Produce various billing reports and summarize/analyze as needed.
• Submit vendor invoices to Accounts Payable for payment.
• Process and scan billings for approved invoices.
• Review vendor statements and investigate older items.
• Prepare credit/debit memorandums for returned or billed items.
• Post transactions to accounting records and participate in Month-End Closing.

Skills

Customer service

Organizational skills

Communication skills

Teamwork

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Summary

The primary function of this role is to assist the Mechanical department and financial billings. The Company goal is to continuously grow the revenues of the Mechanical department while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. This position requires attention to detail, high accuracy and a close working relationship with the Executive VP of Mechanical and the Service Manager.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on customer service and support, quality work performance, and administration.

Essential Duties & Responsibilities

• Assist in mechanical and financial billings.
• Gathers required records to compile all information needed for billing.
• Update costumer system inventory in the CRM program for completed billings.
• Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.
• Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
• Enter customer invoices on customer websites and compute the amount due for customer accounts. Assists with the creation of billing summaries for customers without website billing.
• Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.
• Follow up on open receivables and maintain aging report for A/R updates.
• Produces various billing reports, summarizing and analyzing them as necessary.
• Submit vendor invoices to Accounts Payable for payment
• Process and scan billings for approved invoices.
• Review vendor statements and investigate older items.
• Prepares credit / debit memorandums to indicate returned or incorrectly billed products or services.
• Posts transactions to accounting records.
• Participate in Month-End Closing processes.
• Compile expense reports.
• Works with the A/R department to resolve issues with outstanding balances.
• Works with account representatives as needed to prepare and correct invoices.
• Back up for payroll processing and time off tracking for field technicians.
• Work with staff from other departments as needed to resolve issues.
• Additional job duties/responsibilities as assigned by management.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED is required.
• 3+ years' experience in an administrative/billing role is required.
• Accounting experience is a plus.
• Strong customer service skills and the ability and willingness to learn new systems and processes required.
• Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrating integrity and professionalism is required.
• Demonstrating commitment to company values is required.
• Excellent organizational skills are required.
• Ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• Ability to perform basic business mathematical functions is required.
• Ability to work with minimal supervision is required.
• Ability to work effectively in a team environment is required.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.

#comunale #LI-AL1

Physical Demands

The physical