HVAC Billing Specialist: Precise Invoicing & Support

Hoffman Mechanical Solutions, Inc.; Knoxville (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Hoffman Mechanical Solutions, Inc. seeks a Service Billing Specialist to provide administrative support for the Service Department and report to the Billing Manager.

You will track and verify technician work for invoicing, compile fees and materials, and prepare accurate invoices while maintaining professional communication with technicians, other departments, and customers. Ideal candidates have 2-4 years of billing experience in trades like HVAC, plumbing, or electrical, and strong accounting

Qualifications

• Strong verbal and written communication skills are essential.
• Excellent time management and coordinating abilities are required.
• Desire to exceed customer expectations and deliver quality work.
• Solid verbal, written, analytical, and problem-solving capabilities.
• Knowledge of accounts receivable and general accounting principles.
• Experience with Viewpoint data entry and reporting tools.

Responsibilities

• Perform accurate and timely billing of client accounts.
• Enter invoice data in Viewpoint and maintain file documentation.
• Generate proforma invoices as needed.
• Review details of each work order and gather cost details from customers and subcontractors as needed.
• Generate financial reports using Viewpoint tools.

Skills

Communication skills

Time management

Customer focus

Analytical skills

Accounts receivable

Viewpoint

Tools

Viewpoint

Job description

Hoffman Mechanical Solutions, Inc. seeks a Service Billing Specialist to provide administrative support for the Service Department and report to the Billing Manager.

You will track and verify technician work for invoicing, compile fees and materials, and prepare accurate invoices while maintaining professional communication with technicians, other departments, and customers. Ideal candidates have 2-4 years of billing experience in trades like HVAC, plumbing, or electrical, and strong accounting