HVAC Dispatch & Office Coordinator

Classifieds24.org; New York (NY); Hybrid; USD 28,000 - 55,000; Full time

Job summary

Maselli Contracting & HVAC LLC is seeking an Administrator/Office Manager to coordinate dispatch of HVAC technicians, manage the office calendar, and handle customer inquiries in Westchester County. You will also monitor social media channels and maintain permit records, delivering organized, reliable support in a full-time role.

The position requires dispatching experience, tech-savvy skills, and strong organizational and time-management abilities, with a willingness to learn HVAC basics.

Qualifications

• Must have dispatching experience in a service-based or field technician setting.
• Tech-savvy with scheduling software, email platforms, and social media tools.
• Strong organizational abilities to manage multiple moving parts with accuracy.

Responsibilities

• Coordinate and deploy HVAC technicians each morning for efficient scheduling.
• Serve as primary contact for inquiries via phone and email with professional communication.
• Answer basic questions about HVAC systems, services, and maintenance.

Skills

Dispatching

Tech-savvy

Organizational skills

Time management

Customer service

HVAC knowledge

Problem solving

Social media fluency

Tools

Scheduling software

Email platforms

Social media tools

Job description

Maselli Contracting & HVAC LLC is seeking an Administrator/Office Manager to coordinate dispatch of HVAC technicians, manage the office calendar, and handle customer inquiries in Westchester County. You will also monitor social media channels and maintain permit records, delivering organized, reliable support in a full-time role.

The position requires dispatching experience, tech-savvy skills, and strong organizational and time-management abilities, with a willingness to learn HVAC basics.