Human Resources & Workforce Systems Administrative Assistant

Workforce Solutions for Tarrant County; Fort Worth (TX); On-site; USD 40,000 - 54,000; Full time

Job summary

Workforce Solutions for Tarrant County is seeking an HR & Workforce Systems Administrative Assistant to handle essential personnel administrative tasks and support the HR Department. You will help post job ads, maintain HR records, and assist in payroll data submission while handling confidential information with discretion.

The role also covers meeting coordination, back-up for the Executive Assistant to the Board’s Executive Director, and cross-department support to Programs Oversight and

Qualifications

• Proven experience in administrative support roles.
• Ability to work with MS Office suite and maintain documentation accurately.
• Experience with HR administrative tasks is a plus.

Responsibilities

• Maintain employee records and update HR databases with new hires, separations, and leaves.
• Provide payroll data support and assist in HR policy paperwork.
• Coordinate HR projects, meetings and orientations; back up for Executive Assistant when needed.
• Post job ads and process resumes for HR hiring needs.
• Prepare meeting minutes and assist with correspondence and reports.

Skills

MS Word

Excel

PowerPoint

Organizational skills

Confidentiality

Education

Associate's degree in business or English

Tools

SharePoint

Job description

Human Resources (HR) & Workforce Systems Administrative Assistant. Individual will perform a variety of personnel-related administrative tasks. Provides primary support to the HR Department in duties such as posting job advertisements, updating the HR database and processing employees' requests.

Our HR administrative position requires excellent organizational skills and the ability to manage sensitive information confidentially.

Ultimately, you will gain HR experience by supporting and improving HR functions.

In addition, will provide support for Committee Meetings and various other Department's needs. Individual will also serve as back-up for Executive Assistant to the Board's Executive Director when necessary.

• Assist in the maintenance of employee records.
• Serve as back-up in updating HR databases (e.g., new hires, separations, vacation and sick leaves)
• Assist in payroll preparation by providing relevant data, like absences, bonuses and leaves to the finance department.
• Prepare paperwork for HR policies and procedures.
• Process employees' requests and provide relevant information.
• Coordinate HR projects, meetings and orientations.
• Collaborate with HR Manager to post job ads on careers pages and process incoming resumes.
• Post meeting agendas.
• Proof and edit correspondence.
• Assist with composing correspondence & reports.
• Administrative support to Programs Oversight and Planning Department, Workforce Improvement/Business Services Department, Community Collaborations and Planning Departments.
• Prepare/record meeting minutes, Board committees and Board meetings as a back-up to the Executive Administrative Assistant

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

• Proven experience (3+ years) office experience. Human Resources preferred
• Workforce Development and program knowledge preferred.
• Must be computer literate with strong keyboarding and internet skills; experience with MS Word, Excel, PowerPoint, Publisher and Outlook applications preferred.
• Ability to establish priorities, meet deadlines and coordinate work activities, allowing for managing several projects simultaneously.
• Ability to take detailed minutes.
• Strong attention to detail and organization skills
• Experience managing an executive calendar and creating schedules.
• Professional level verbal and written communications skills
• Ability to respect confidentiality in dealing with sensitive business and staff issues.

Education/Experience

Associate's degree in business or English; or three or more years of experience in office environment that provided thorough knowledge of administrative support functions and office practices, and procedures that included composition of business correspondence, and preparation, maintenance and control of forms, records, and reports - preferably in a government, non-profit, or education setting; and/or training or equivalent combination of education and experience.

Language Ability

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.Ability to draft reports, business correspondence, and procedure manuals. Ability to edit and proof documents with a high level of accuracy. Ability to effectively present information and respond to questions from groups of managers, clients, customers, board members, and the general public.

Math Ability

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of:

• MS Office (Word, Excel, PowerPoint, Outlook)
• SharePoint
• Windows
• Excel

Certificates and Licenses

None required

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals perform duties in a standardized office environment. The noise level in the work environment is usually moderate.

Physical Demand

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job,

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Employee will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

This position will be designated as security sensitive according to the Texas Labor Code, Section 301.042. All offers of employment are contingent upon satisfactory completion of a criminal history record investigation.

Closing Date: 11/24/2026

Disclaimer: All offers for employment are contingent upon the candidate having successfully completed a background check.