Administrative Coordinator

Penspen Group; Los Angeles (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Penspen Group in Los Angeles, CA is seeking a detail-oriented HR Administrative Assistant to support HR operations and payroll processes, ensuring accuracy and high-quality customer service. You will handle payroll data, maintain employee records, assist with pre-employment paperwork, and manage access badges, while collaborating with HR team to improve efficiency.

The role requires strong computer skills (Excel, Word, PowerPoint), and the ability to prioritize multiple tasks in a fast-paced

Qualifications

• Degree or High School Diploma required.
• At least 2 years experience in Human Resources roles preferred.
• Must have strong organizational skills.
• Strong computer skills including Excel, Word, and PowerPoint.
• Experience with personnel and payroll data systems.
• Ability to plan for, track, prioritize and execute multiple recurring and ad hoc tasks.

Responsibilities

• Ensure the processes that handle the data are functioning efficiently and effectively. Provides HR Administrative support to HR field.
• Track payroll related data (direct deposit, W4's, department transfers, time sheets, address/contact info updates, salary changes, etc.) each pay cycle.
• Serves as the main point of contact for most employees inquires. Responds to employee questions regarding company policies and procedures, compliance documentation, benefits, PTO, payroll, etc.
• Obtain and maintain employee records to ensure information is accurate and compliant, and that it is entered into the HR/Payroll system for proper allocation of pay and benefits.
• Create personnel files and enter info into HRIS System.
• Ensure accuracy and completeness of all pre-employment and new hire paperwork
• Manage Security Badge (IDs) system.
• Assist in safety training and tracking.

Skills

Attention to detail

Organizational skills

Communication skills

Team player

Multitasking

Education

High School Diploma or degree

Tools

Excel

Word

PowerPoint

Job description

JOB SUMMARY:

Perform clerical and administrative tasks with a high degree of accuracy and the desire to offer nothing less than superior customer service at all times. The ideal candidate will be a detail oriented, well organized team player.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure the processes that handle the data are functioning efficiently and effectively. Provides HR Administrative support to HR field
• Track payroll related data (direct deposit, W4's, department transfers, time sheets, address/contact info updates, salary changes, etc.) each pay cycle
• Serves as the main point of contact for most employee inquires. Responds to employee questions regarding company policies and procedures, compliance documentation, benefits, PTO, payroll, etc.
• Obtain and maintain employee records to ensure information is accurate and compliant, and that it is entered into the HR/Payroll system for proper allocation of pay and benefits.
• Create personnel files and enter info into HRIS System.
• Ensure accuracy and completeness of all pre-employment and new hire paperwork
• Manage Security Badge (IDs) system.
• Assist in safety training and tracking.

QUALIFICATIONS

the ideal candidate will be a detail oriented, well organized team player. Candidate must also be able to prioritize multiple tasks with good written, oral and interpersonal communication skills and have a desire to offer nothing less than superior customer service at all times.

EDUCATION and/or EXPERIENCE

• Degree or High School Diploma required.
• At least 2 years experience in Human Resources roles preferred.
• Must have strong organizational skills
• Strong computer skills required, including Excel, Word, and PowerPoint.
• Experience with personnel and payroll data systems.
• Must have the ability to plan for, track, prioritize and execute multiple recurring and ad hoc tasks.

LANGUAGE SKILLS

Strong verbal and written communication skills required. Strong diplomacy and adaptability attributes to deal effectively with senior executives. Must possess strong logic and reasoning skills.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percents.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

None required

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to stand, sit and talk or hear. The associate is occasionally required to walk; use hands to finger, handle, feel or use a calculator or computer; and reach with hands and arms. The associate must occasionally lift and/or move up to 60 pounds and move more than 125 pounds with the aid of material handling equipment. Specific vision abilities required by this job include close vision, distance vision and color vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving office machine parts. The noise level in the work environment is usually moderate.