Human Resources Office Assistant-Part Time

Pinehurst; Pinehurst (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Pinehurst is seeking an entry-level HR Office Assistant to provide general administrative support to the Human Resources team. The role includes filing, organizing supplies, running errands and preparing meeting materials in a busy office environment.

Ideal candidates will have a high school diploma or equivalent and a friendly, service-oriented attitude. Prior office experience is helpful but not required, and the position emphasizes confidentiality and professionalism in daily tasks.

Qualifications

• Dependable and highly organized
• Friendly, service-oriented attitude
• Comfortable handling multiple small assignments
• Professional appearance and communication skills

Responsibilities

• Office & Administrative Support: Organize, scan, copy and file documents
• Maintain orderly HR files, supplies and storage areas
• Assemble packets, folders, training materials and meeting materials
• Prepare labels, name tags, signs and basic correspondence
• Assist with mail and deliveries
• Maintain inventory of HR office supplies
• Help keep common HR work areas organized
• Assist with basic data entry and administrative projects
• General Support: Make approved business-related errands
• Pick up supplies, materials or meals when needed
• Deliver documents and materials to departments
• Assist with lunch and refreshment setup for meetings
• Prepare coffee, beverages and meeting rooms for HR meetings and programs
• Help set up and clean up after HR meetings, orientations, training sessions and employee events
• HR Team Support: Assist with new-hire and orientation materials
• Prepare employee communication materials for distribution
• Help organize recognition items, employee gifts and event materials
• Assist with scheduling and other routine administrative coordination
• Provide project support to members of the HR team as assigned
• Handle sensitive information with discretion and confidentiality

Job description

SUMMARY:

The HR Office Assistant provides general administrative and day-to-day support to the Human Resources team. This is an entry-level position designed to provide routine office support; such as filing, supply organization, errands, meeting preparation, and other administrative tasks.

EDUCATION and/or EXPERIENCE:

High school diploma or equivalent. Previous office experience helpful but not required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Office & Administrative Support

• Organize, scan, copy and file documents
• Maintain orderly HR files, supplies and storage areas
• Assemble packets, folders, training materials and meeting materials
• Prepare labels, name tags, signs and basic correspondence
• Assist with mail and deliveries
• Maintain inventory of HR office supplies
• Help keep common HR work areas organized
• Assist with basic data entry and administrative projects

General Support

• Make approved business-related errands
• Pick up supplies, materials or meals when needed
• Deliver documents and materials to departments
• Assist with lunch and refreshment setup for meetings
• Prepare coffee, beverages and meeting rooms for HR meetings and programs
• Help set up and clean up after HR meetings, orientations, training sessions and employee events

HR Team Support

• Assist with new-hire and orientation materials
• Prepare employee communication materials for distribution
• Help organize recognition items, employee gifts and event materials
• Assist with scheduling and other routine administrative coordination
• Provide project support to members of the HR team as assigned
• Handle sensitive information with discretion and confidentiality

QUALIFICATIONS:

• Dependable and highly organized
• Friendly, service-oriented attitude
• Comfortable handling multiple small assignments
• Professional appearance and communication skills

CONFIDENTIALTY:

Must maintain the highest level of confidentiality when dealing with HR documents, processes and situations or information.

COMPUTER SKILLS:

To perform this job successfully, an individual should have proficiency in Microsoft PowerPoint Publisher/Canva, Excel, and Word. Ability to navigate and support Social Media channels.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to see, talk and hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment.