Human Resources @ Waltham, MA

XpertTech Inc; Waltham (MA); On-site; USD 60,000 - 75,000; Full time

Job summary

SmartRecruiters, Inc. in Waltham, MA is seeking a Recruiting Coordinator to provide executive-level administrative support to the Vice President and manage confidential information.

You will coordinate travel, calendar, and complex meetings, and assist with special projects and day-to-day activities. The role requires 5 years of experience supporting senior executives, strong organizational and communication skills, and proficiency with MS Office.

Qualifications

• 5 years of experience supporting a senior-level executive.
• Excellent organizational and communication skills.
• Associates degree preferred; HR experience a plus.

Responsibilities

• Provide executive-level administrative support to the VP and assist with special projects.
• Manage VP calendar and coordinate travel arrangements in the US.
• Coordinate complex executive meetings with internal and external resources.
• Maintain confidential information and organize files.
• Prepare routine correspondence and generate reports from company data.

Skills

Organized

Communication

Discretion

Collaboration

MS Office

Education

Associates Degree

Tools

MS Word

Excel

Access

PowerPoint

Job description

Job title: Recruiting Coordinator

Location: Waltham, MA

Experience: 5 Yeras

Duration: Long Term (2 to 3 Years)

Duties:

• This position will provide comprehensive, executive level, administrative support to the Vice President, as well as assisting with special projects and other day-to-day activities.
• Effectively manage VP calendar for meetings, workshops, appointments in the US and plan and coordinate travel arrangements.
• Coordinate complex executive meetings with internal and external resources.
• Carry out specific tasks in line with clear procedures and working practices in order to support Vice President in everyday work.
• Manage a wide range of administrative and executive support related tasks, including drafting routine correspondence and organizing/maintaining files.
• Maintains confidential information and proprietary reports.
• Maintain and update financial and other relevant information, through the use of spreadsheets, systems databases etc. in order to ensure data is accurate and easily accessible.
• Collect data using a variety of standard sources e.g. company reports, government data and internet and input into standard formats and interprets and organizes information to produce accurate reports for use by others.
• Act as the first point of contact in order to support the resolution of employee queries, following up to ensure immediate response to concerns.

Skills:

• Exceedingly well organized and flexible. A self starter who can work independently with little or no supervision.
• Energetic and enthusiastic ambassador of the National Grid brand. Strong communication, interpersonal, and client management skills.
• Ability to assemble and handle highly confidential and sensitive information with discretion.
• Ability to work collaboratively, think strategically and identify creative solutions.
• Proficient computer skills with MS Word, Excel, Access and PowerPoint.

Education:

• Associates Degree, with a minimum of 5 years experience supporting a senior level executive.
• Experience in Human Resources a plus.