Recruiting Coordinator

MAI Capital Management; Independence Township (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

MAI Capital Management is seeking a Recruiting Coordinator to provide essential administrative support to the Talent Acquisition team, coordinating interview schedules across time zones, generating reports, and handling candidate communications.

This role will partner closely with recruiters, hiring managers, candidates, and HR partners to facilitate a smooth interview process and a positive candidate experience.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2–4 years of experience in an Administrative support role, Recruiting department, or other HR function preferred.
• In lieu of a degree, 5+ years of work-related experience.
• Experience with an HRIS, ATS, and candidate engagement tools is a plus.
• Proficient in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word.

Responsibilities

• Partners daily with recruiters to execute various steps in the hiring process.
• Uses tools to perform recruiting duties (ADP Workforce Now, intranet, social media, online sites).
• Coordinates all candidate interview schedules across time zones and manages complex calendars.
• Assists in resolving applicant inquiries related to open positions.
• Provides reporting and recruitment-related data as needed.
• Partners with the TA team to improve processes and recruitment workflow.
• Participates in HR projects and programs as needed.

Skills

Communication skills

Interpersonal skills

Highly organized

Team collaboration

Problem solving

Attention to detail

Education

Bachelor's degree in Human Resources or Business Administration

Tools

ADP Workforce Now

HRIS

Applicant Tracking System (ATS)

Microsoft Office (Outlook, PowerPoint, Excel, Word)

Job description

The Recruiting Coordinator will play a key role in supporting the Talent Acquisition team by providing critical administrative support throughout the recruiting process. This role is responsible for a variety of tasks related to recruitment activities including interview scheduling, TA related reporting, and candidate communication. The Recruiting Coordinator will partner closely with recruiters, hiring managers, candidates, and HR partners to facilitate a smooth and efficient interview process. This role is central to keeping interview schedules organized, communication timely, and the overall candidate experience positive. The Recruiting Coordinator uses ADP Workforce Now (WFN) for recruiting and data gathering activities. The Coordinator also provides support to the broader team during acquisitions, MAI’s Summer Intern Program, and HR projects as needed. There will be frequent interactions with internal and external individuals at all levels, which requires excellent communication and the ability to work well in a team-based environment.

MAJOR DUTIES AND RESPONSIBILITIES

• Partners daily with recruiters to execute various steps in the hiring process.
• Uses a variety of tools and resources to perform recruiting duties (ADP Workforce Now, firm intranet, social media, online sites).
• Coordinates all candidate interview schedules, working across different time zones, and managing complex calendars.
• Assists in resolving applicant inquiries related to open positions.
• Provides reporting and recruitment related data as needed.
• Partners with the TA team to continuously improve processes and procedures to enhance the recruitment workflow.
• Participates in various HR projects and programs as needed.

EXPERIENCE/CREDENTIALS

• Bachelor’s degree in Human Resources,Business Administration,or related field.
• 2 - 4 years of experience in an Administrative support role, Recruiting department, or other HR function preferred.
• In lieu of a degree, 5+ years of work-related experience required.
• Experience with an HRIS, Applicant Tracking System (ATS), and candidate engagement tools and a plus.
• Proficient in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word.

COMPETENCIES

• Thrives in a fast-paced and dynamic team-based, collaborative environment, and works well with a diverse number of people, such as executives, managers, candidates, employees, and vendors to resolve conflicts.
• Maintains absolute confidentiality of employee information and safeguards client and firm data; maintains high ethical standard in all practices.
• Strong interpersonal skills with a demonstrated commitment to teamwork and partnerships; works effectively as part of a team and as an individual contributor.
• Highly organized, detail-oriented, able to handle multiple tasks, meet deadlines, and work under pressure.
• Excellent oral and written communication skills.
• Demonstrated problem solving and analytical abilities, with a focus on analyzing and managing data and information and resolving problems.
• Professional and positive demeanor, superb work ethic, high level of personal ethics and integrity.