Human Resources Specialist

MAOF; Salinas (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO

Medical, dental, vision insurance

403(b) retirement plan with 5% match

Life and accidental insurance

Employee assistance (EAP)

Job summary

MAOF in Salinas, CA is seeking a Human Resources Specialist to provide comprehensive HR support to MAOF programs, departments, and locations under CHRO supervision. You will handle recruitment, onboarding, employee relations, performance management, policy administration, benefits support, and HR reporting.

This role requires bilingual English/Spanish, strict confidentiality, and the ability to travel to MAOF sites.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of two years in a comparable HR role.
• Bilingual in English and Spanish required.
• Proficiency in HRIS software; experience with Paychex highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong knowledge of employment laws, HR best practices, and confidentiality requirements.

Responsibilities

• Provide day-to-day HR support to MAOF programs, departments, and locations.
• Manage full-cycle recruitment process including posting vacancies, screening, interviewing, onboarding.
• Assist with new-hire orientation and communicating MAOF policies and benefits.
• Support employee relations matters, including attendance, conduct, and performance.
• Escalate significant compliance or safety concerns to CHRO or HR leadership.
• Maintain HR records and HRIS data with accuracy and confidentiality.
• Prepare HR reports and metrics on recruitment, turnover, attendance, and training.

Skills

Bilingual English/Spanish

HRIS experience

Paychex knowledge

MS Office proficiency

Strong communication

Confidentiality

Time management

Travel flexibility

Education

Bachelor’s degree in HR/Business/related

Tools

HRIS software

Paychex

Job description

Under the direction of the Chief Human Resources Officer (CHRO) and with limited supervision, the Human Resources Specialist provides comprehensive Human Resources support to assigned MAOF programs, departments, and locations.

The position performs a broad range of professional and administrative Human Resources functions, including recruitment and onboarding, employee relations, performance management, policy administration, benefits support, leave coordination, training, compliance, personnel records, and HR reporting.

The Human Resources Specialist serves as a resource to employees, supervisors, managers, and program leadership and works closely with the CHRO and other Human Resources personnel to promote consistent application of MAOF policies and procedures and compliance with applicable federal, state, and local employment laws and regulations.

The position requires professionalism, sound judgment, discretion, and strict confidentiality when handling sensitive employee and organizational matters.

RESPONSIBILITIES:

Position responsibilities include, but are not limited to:

• Provide day-to-day Human Resources support to assigned MAOF programs, departments, and locations.
• Manage and support the full-cycle recruitment process, including reviewing personnel requisitions, posting vacancies, screening applicants, coordinating and participating in interviews, conducting reference and background processes as applicable, preparing employment documentation, and coordinating onboarding.
• Assist with new-hire orientation and communicate MAOF policies, procedures, benefits, workplace expectations, and other employment-related information.
• Assist supervisors and managers with employee relations matters, including attendance, performance, conduct, workplace conflicts, policy interpretation, corrective action, and other personnel matters.
• Receive employee concerns and complaints and promptly elevate significant matters involving discrimination, harassment, retaliation, workplace violence, safety, wage and hour issues, or other compliance concerns to the CHRO or designated Human Resources leadership.
• Assist with workplace reviews and investigations as assigned, including gathering information and documentation, participating in interviews, preparing summaries, and maintaining confidentiality.
• Provide guidance to supervisors regarding performance management, coaching, corrective action, performance improvement plans, and other employment‑related matters consistent with MAOF policies and direction from Human Resources leadership.
• Review proposed disciplinary actions and personnel matters for consistency with MAOF policies and established Human Resources practices, as directed by the CHRO.
• Assist with the administration, interpretation, implementation, and enforcement of MAOF personnel policies, procedures, and Human Resources practices.
• Support compliance with applicable federal, state, and local employment laws and regulations, including wage and hour, equal employment opportunity, reasonable accommodation, protected leaves, workplace safety, and other employment requirements.
• Coordinate with appropriate Human Resources staff regarding leaves of absence, reasonable accommodations, workers’ compensation matters, benefits, and return‑to‑work issues.
• Support the administration of employee benefit programs and refer employees to the appropriate Human Resources or benefits representative when specialized assistance is required.
• Create, organize, maintain, and audit personnel records and Human Resources documentation in accordance with applicable record‑retention, confidentiality, and organizational requirements.
• Process and review personnel actions and related Human Resources documentation for completeness, accuracy, appropriate authorization, and timely submission.
• Maintain accurate employee information in the Human Resources Information System (HRIS) and other HR systems, as assigned.
• Coordinate and track required employee training, professional development, certifications, licenses, background clearances, and other employment requirements applicable to assigned programs.
• Monitor completion of mandatory employment and compliance requirements and follow up with employees and supervisors regarding outstanding items.
• Prepare and analyze Human Resources reports and metrics, including recruitment activity, vacancies, turnover, attendance, employee relations matters, performance management, training, and other workforce information.
• Assist with audits, monitoring reviews, funding‑source requirements, and requests for Human Resources records and documentation.
• Maintain knowledge of MAOF programs and applicable funding, licensing, contractual, and regulatory requirements that affect Human Resources practices within assigned programs.
• Develop and maintain cooperative and professional working relationships with employees, supervisors, managers, directors, and executive leadership.
• Provide Human Resources support at MAOF locations and program sites as necessary, including travel throughout MAOF service areas.
• Maintain strict confidentiality of personnel, medical, investigative, payroll, benefits, and other sensitive information.
• Immediately report significant employee relations, compliance, safety, legal, or organizational concerns to the CHRO or designated Human Resources leadership.
• Perform other related Human Resources duties and special projects as assigned.

REQUIREMENTS:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of two (2) years of experience in a comparable Human Resources role.
• Bilingual in English and Spanish required.
• Proficiency in HRIS software; experience with Paychex highly desirable.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong knowledge of employment laws, HR best practices, and confidentiality requirements.
• Excellent interpersonal, communication, organizational, and problem‑solving skills.
• Demonstrated ability to manage confidential and sensitive information with integrity and professionalism.
• Ability to manage multiple priorities and projects in a fast‑paced environment with shifting deadlines.
• Ability to work independently, exercise sound judgment, and maintain a high level of accountability and personal responsibility.
• Flexible and adaptable, with the ability to respond effectively to changing priorities and organizational needs.
• Ability to establish and maintain cooperative, respectful, and professional working relationships with coworkers, supervisors, employees, and the public.
• Must possess a valid California Driver’s License, maintain current automobile insurance, and have reliable transportation.
• Must be able to travel to MAOF offices, program locations, and other work‑related sites as needed, including travel by automobile, train, or airplane.
• Must successfully meet all applicable background, licensing, clearance, and other employment requirements associated with assigned MAOF programs.

PHYSICAL DEMANDS

The physical demands described below are representative of those required to successfully perform the essential functions of the position. Reasonable accommodations may be provided to qualified individuals with disabilities in accordance with applicable law.

While performing the duties of this position, the employee is regularly required to communicate verbally, use hands and fingers to operate office equipment, and sit for extended periods. The employee is frequently required to reach with hands and arms and is occasionally required to stand and walk.

The employee may occasionally be required to lift and/or move items weighing up to twenty‑five (25) pounds. Specific vision abilities required include close vision, peripheral vision, and the ability to adjust focus.

The position requires the ability to drive and travel between MAOF locations and other work‑related sites as necessary. This is an on‑site position and is not eligible for remote work.

WORK ENVIRONMENT

The work environment characteristics described below are representative of those encountered while performing the essential functions of the position. Work is generally performed in an office or program setting; however, the Human Resources Specialist may regularly travel to and work at MAOF facilities and program locations. This is an on‑site position only.

The position may involve frequent interaction with employees regarding workplace concerns, conflicts, and other sensitive personnel matters and requires professionalism, discretion, sound judgment, and strict confidentiality.

MAOF Sponsored Benefits:

At MAOF, we are committed to supporting the overall well‑being of our employees. We are proud to offer a comprehensive package of benefits and perks for full‑time employees, with select benefits also available to part‑time employees.

• Personal Time Off (PTO) – (Vacation/personal days or sick time).
• Paid Sick Time – 48 hours.
• Bereavement Leave – 5 paid days.
• Jury Duty – 5 paid days.
• Medical, dental, and vision insurance Paid 100% by MAOF.
• 403(b) Retirement Plan - 5% employer match – 100% vested.
• Basic Life and Accidental Insurance.
• Pet Insurance.
• Supplemental life insurance.
• Employee Assistance (EAP) – For team members and dependents; counseling, legal assistance, financial planning, identity theft, etc.
• Supplemental Cancer, Disability, and Accident plans.
• Employee referral bonus (referring employee earns $500 for each new hire who completes 90 days).
• Discounts for AT&T wireless, movie tickets, amusement parks, and much more.
• Public Service Loan Forgiveness.
• Credit Union Membership

Contact information below if you would like more information regarding this position.

Phone Number: [phone]

Fax Number: [phone]

Email: [e-mail]

Please view Equal Employment Opportunity Posters provided by OFCCP here .

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Human Resources Specialist