Human Resources Specialist

Heritageacademyaz; Mesa (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Heritage Academy in Mesa, AZ seeks an HR Assistant to support recruitment, onboarding, employee records, and compliance. You will help ensure timely, organized, and friendly HR services for candidates, staff, and campus leaders while aligning with the school’s mission.

Responsibilities include managing onboarding timelines, maintaining documentation, coordinating interviews, and supporting HR operations across Paul Revere and Heritage Academy schools.

Qualifications

• Education requires at least a high school diploma; higher degrees preferred.
• 1–3 years of admin, HR, recruiting, school operations, or related experience.
• Professional and friendly disposition.
• Proficient with computers and office software including MS Office and UKG.
• Strong attention to detail and ability to manage confidential information.
• Experience with Google Suite and MS Office tools is desirable.

Responsibilities

• Assist with HR systems development, onboarding timelines, and documentation.
• Build positive relationships with campus leaders, employees, candidates, and vendors.
• Support recruitment, onboarding, employee records, and compliance for Paul Revere and Heritage Academy.
• Communicate the employee value proposition and employment case.
• Coordinate candidate and employee relationship management including scheduling, onboarding, documentation, and follow-up.
• Schedule face-to-face, phone, and virtual interviews.
• Develop and manage a comprehensive employee/candidate tracking system.
• Support HR infrastructure including data management, communication, and compliance tracking.
• Assist with budget, performance, and HR reporting.
• Collaborate with other departments to communicate the mission and hiring goals.
• Represent the organization publicly.

Skills

Professional disposition

Attention to detail

Confidentiality

Recruiting support

Communication skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

MS Office tools

UKG

Google Suite

Job description

As an integral part of Heritage Academy, this position will support the Human Resources department with recruitment, onboarding, employee records, compliance documentation, communication, and administrative support. This position will help ensure that Heritage Academy provides timely, organized, professional, and friendly support to candidates, employees, campus leaders, and administrative teams in alignment with the vision and mission of Heritage Academy.

Duties & Responsibilities

• Assist with annual development and management of human resources systems, including hiring calendars, onboarding timelines, employee documentation, and department organization.
• Create positive relationships with campus leaders, administrators, employees, candidates, vendors, and other stakeholders to create value for Heritage Academy families.
• Support recruitment, hiring, onboarding, employee records, and compliance efforts for the Paul Revere and Heritage Academy schools.
• Help to communicate the employee value proposition and employment case for joining and remaining with Heritage Academy.
• Assist with the candidate and employee relationship management process, including communication, scheduling, screening support, onboarding assistance, documentation, and employee follow-up.
• Support human resources strategies related to staffing, employee support, compliance, and organizational effectiveness including:
  • Job postings, candidate communication, interview scheduling, and applicant tracking;
  • New hire onboarding, orientation preparation, and required paperwork;
  • Employee records, compliance documents, and administrative support.
• Execute the process of scheduling face‑to‑face, phone, and virtual interviews.
• Help support the hiring and employee service efforts for the Paul Revere and Heritage Academy Schools.
• Assist with the development, implementation and management of a comprehensive employee/candidate tracking, documentation, and management system.
• Support the human resources infrastructure, including:
  • Data and information management;
  • Employee communication, recognition, and support;
  • Hiring, onboarding, personnel records, and compliance tracking.
• Assist with budget, performance, and human resources reporting.
• Work closely with other departments to communicate the mission and vision of the organization, and the importance of hiring, supporting, and retaining excellent employees, in a consistent and proactive way.
• Represent the organization in public.
• Other duties as assigned.

Qualifications, Competencies & Strengths

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Experience: 1-3 years administrative, human resources, recruiting, school operations, customer service, or office support experience preferred.
• Special Skills:
  • Professional and friendly disposition.
  • Proficient with computers and office software applications including MS Office tools and UKG.
  • Strong attention to detail and ability to manage confidential information.
  • Ability to support recruiting, onboarding, employee documentation, compliance tracking, scheduling, data entry, employee communication, and general HR administrative processes.
  • Knowledge of school operations, employment practices, or human resources procedures preferred.
  • Proficient with computers and software applications including Google Suite and Microsoft Office tools.
• Fingerprint clearance: Shall be fingerprint checked pursuant to A.R.S 15‑512.
• Physical functions: Regularly required to sit, stand, walk, talk, hear, and operate a computer, hand‑held learning devices, and other office equipment. Reach with hands and arms, and must occasionally lift and/or move up to 50 pounds.
• Equipment used: Frequent computer use is expected.
• Work environment: Typical office environment is expected; occasional exposure to outdoor weather.
• Travel: 10‑25%.
• This description reflects management’s assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.