Human Resources Specialist

Lexington Public Schools; Lexington (MA); On-site; USD 70,000 - 76,000; Full time

Job summary

Lexington Public Schools (MA) is seeking a Human Resources Specialist to support the Central Office HR team. The position is a 12-month, Exempt role with 40 hours per week, offering a salary range of $70,000 to $76,000 and benefits as per non-bargained staff agreements.

The successful candidate will handle customer service, benefits administration, leaves management, retirement processes, and documentation. Collaboration across HR areas and participation in projects are expected.

Qualifications

• Bachelor’s degree and 3–5 years of increasingly responsible experience are highly preferred.
• Knowledge of confidential record keeping.
• Experience with benefit administration and payroll processes is a plus.
• Proficiency with MUNIS software is preferred.

Responsibilities

• Provide extensive customer service in person, by phone and email.
• Administer benefit plans including enrollments, changes, and terminations.
• Manage leaves of absence and related payroll documentation.
• Coordinate retirement processes and MTRS paperwork.
• Oversee Sick Leave Bank processes.
• Maintain records and support HR programs; cross-train in HR areas.
• Participate in meetings and special projects.

Skills

Customer service

Leaves management

Records management

Administrative procedures

Education

Bachelor’s degree

Tools

MUNIS

Job description

Starting Date: Immediately

Job Description

Position Title: Human Resources Specialist

FLSA: Exempt: Non-Union

Reports to: Interim Director of Human Resources

TERMS OF EMPLOYMENT: 12- month position. 40 hours per week. Salary Schedule and benefits according to non-bargained staff agreements.

Start Date : Immediate Start Date.

Salary Range : Annual Salary Range: $70,000 - $76,000.

Evaluated by: Interim Director of Human Resources.

The Lexington Public Schools Human Resources Department serves 10 schools and the Central Administration Building and approximately 1,700 full-time, part-time and temporary employees.

ESSENTIAL JOB FUNCTIONS:

• Perform extensive customer service in person, via telephone and email.
• Work with the Town Benefits Coordinator and employees to administer a variety of benefit plans for employees including enrollments, changes, and terminations.
• Manage and process all information regarding leaves of absences, family medical leave and maternity/parental leaves. Maintains spreadsheets of leaves and/or systems including relevant dates, generates paperwork for School and/or Town payroll and the Town of Lexington HR Department regarding adjustments to deductions, pay or employment status. Maintains open communication with employees regarding their leave status.
• Responsible for all processes related to retirement including but not limited to, ensuring enrollment in the correct retirement system, notifying the Town of Lexington HR, Payroll and/or Retirement Administrator if any transfers/changes need to be made to retirement designations. Completing MTRS Service Buy Back paperwork for past or current employees and processing MTRS retirement paperwork for current or past employees which may include completing any necessary MTRS documents in a timely manner and sending acknowledgement notices.
• Coordinates Sick Leave Bank processes from employee application through determination.
• Maintain accurate records and provide administrative support for special Human Resources programs and initiatives as assigned.
• Cross train in other HR areas as needed.
• Performs a variety of special projects.
• Participates in administrative staff meetings and attends other meetings and seminars as needed.
• Performs other related duties as required, directed, or as the situation dictates.

MINIMUM EDUCATION & EXPERIENCE:

Bachelor’s degree and three to five years of increasingly responsible experience are highly preferred.

QUALIFICATIONS:

Knowledge of:

• Office procedures, methods, and computer equipment.
• Principles and procedures of confidential record keeping.
• Business letter writing and basic report preparation techniques.
• Effective customer service practices.
• Absence Management and MUNIS software systems preferred.

Ability to:

• Perform administrative support services and basic personnel activities.
• Operate computer and various software necessary for performing assigned duties.
• Prepare clear and concise reports and correspondence.
• Work independently in the absence of supervision.
• Pay attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Use good judgment and personal initiative in the performance of duties.
• Communicate clearly, both orally and in writing, and maintain effective work relationships.
• Initiative, tact, discretion, and sound judgment. Independent decision-maker who knows when to move ahead and when to loop others in. Unwavering commitment to confidentiality.
• Ability to work collegially and cooperatively with all constituencies within the school community is essential. Willingness and ability to help other co-workers is a must. Ability to manage stressful situations if they arise. Independent worker and a strong team player - a willingness and ability to collaborate with others is a must.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Because of frequent interruptions, the noise level in the work environment ranges from reasonably quiet to moderately noisy.

Experience and commitment to working in a racially and culturally diverse teaching and learning community.

Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.

Human Resources Specialist

Lexington Public Schools (MA) Central Office - Lexington, Massachusetts Open in Google Maps

Job Description

Position Title: Human Resources Specialist

FLSA: Exempt: Non-Union

Reports to: Interim Director of Human Resources

TERMS OF EMPLOYMENT: 12- month position. 40 hours per week. Salary Schedule and benefits according to non-bargained staff agreements.

Start Date : Immediate Start Date.

Salary Range : Annual Salary Range: $70,000 - $76,000.

Evaluated by: Interim Director of Human Resources.

The Lexington Public Schools Human Resources Department serves 10 schools and the Central Administration Building and approximately 1,700 full-time, part-time and temporary employees.

ESSENTIAL JOB FUNCTIONS:

• Perform extensive customer service in person, via telephone and email.
• Work with the Town Benefits Coordinator and employees to administer a variety of benefit plans for employees including enrollments, changes, and terminations.
• Manage and process all information regarding leaves of absences, family medical leave and maternity/parental leaves. Maintains spreadsheets of leaves and/or systems including relevant dates, generates paperwork for School and/or Town payroll and the Town of Lexington HR Department regarding adjustments to deductions, pay or employment status. Maintains open communication with employees regarding their leave status.
• Responsible for all processes related to retirement including but not limited to, ensuring enrollment in the correct retirement system, notifying the Town of Lexington HR, Payroll and/or Retirement Administrator if any transfers/changes need to be made to retirement designations. Completing MTRS Service Buy Back paperwork for past or current employees and processing MTRS retirement paperwork for current or past employees which may include completing any necessary MTRS documents in a timely manner and sending acknowledgement notices.
• Coordinates Sick Leave Bank processes from employee application through determination.
• Maintain accurate records and provide administrative support for special Human Resources programs and initiatives as assigned.

• Cross train in other HR areas as needed.

• Performs a variety of special projects.

• Participates in administrative staff meetings and attends other meetings and seminars as needed.

• Performs other related duties as required, directed, or as the situation dictates.

MINIMUM EDUCATION & EXPERIENCE:

Bachelor’s degree and three to five years of increasingly responsible experience are highly preferred.

QUALIFICATIONS:

Knowledge of:

• Office procedures, methods, and computer equipment.
• Principles and procedures of confidential record keeping.
• Business letter writing and basic report preparation techniques.
• Effective customer service practices.
• Absence Management and MUNIS software systems preferred.

Ability to:

• Perform administrative support services and basic personnel activities.
• Operate computer and various software necessary for performing assigned duties.
• Prepare clear and concise reports and correspondence.
• Work independently in the absence of supervision.
• Pay attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Use good judgment and personal initiative in the performance of duties.
• Communicate clearly, both orally and in writing, and maintain effective work relationships.
• Initiative, tact, discretion, and sound judgment. Independent decision-maker who knows when to move ahead and when to loop others in. Unwavering commitment to confidentiality.
• Ability to work collegially and cooperatively with all constituencies within the school community is essential. Willingness and ability to help other co-workers is a must. Ability to manage stressful situations if they arise. Independent worker and a strong team player - a willingness and ability to collaborate with others is a must.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Because of frequent interruptions, the noise level in the work environment ranges from reasonably quiet to moderately noisy.

Experience and commitment to working in a racially and culturally diverse teaching and learning community.

Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.

Position Type: Full-Time
Job Categories:

Support Staff > Administrative Assistant

Support Staff > Human Resources

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Kari Grossman , Senior Human Resources Specialist
• 146 Maple Street
• Lexington, Massachusetts 02420
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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