Human Resources Generalist II

Marlborough Public Schools; Marlborough (MA); On-site; USD 58,000 - 65,000; Full time

Job summary

A school district is looking for a Human Resources Specialist II to provide HR support in a busy environment with over 800 employees. Responsibilities include processing employment changes, maintaining personnel files, and assisting in recruitment efforts. Candidates should possess a Bachelor’s degree or equivalent experience, excellent communication skills, and preferably be bi-lingual. Previous HR experience is highly preferred. This position plays a crucial role in supporting employee relations and managing various HR tasks.

Qualifications

• Bachelor’s degree or equivalent education and experience.
• Bi-lingual preferred (Spanish, Portuguese).
• Previous experience in a Human Resources Office highly preferred.

Responsibilities

• Serve as a member of an HR team dealing with 800+ employees.
• Process employment status changes and new hire paperwork.
• Maintain job postings in the electronic recruitment software.

Skills

Understanding of HR office practices

Customer service skills

Excellent communication skills

Team player

Strong computer competence

Education

Bachelor’s degree or equivalent experience

Bi-lingual (Spanish, Portuguese)

Tools

HRIS data entry

Microsoft Word

Microsoft Excel

Job description

Title

Human Resources Specialist II

Work Year

(12) Months/260 Days

Salary

$58,000-65,000

Job Summary

Provide Human Resources support in a school district with 800+ employees. Perform administrative work of a complex nature, general office functions and related work as required. Acts in a confidential capacity to the Human Resources Director with regard to employee relations, labor negotiations and other management and administrative activities. Works cooperatively with other central office personnel.

Organizational Reporting Structure

Reports to the Director of Human Resources

Duties and Responsibilities

• Serve as a member of an HR team for a school district with 800+ employees working with employees and job applicants electronically and in person
• Process employement status changes including, but not limited to, new hires, changes in work assignment including transfers, changes in compensation, and seperations from employment
• Generate employment verification letters
• Process new hire paperwork and conduct new hire benefit information orientation
• Process benefit enrollments and changes
• Enter information and changes in HRIS data base (Aspen) and run reports as necessary
• Maintain job postings, posts jobs in the electronic recruitment software.
• Trackcertification for licensed educators
• Maintain electronic personnel files
• Process leaves including, but not limited to, Family Medical Leave Act (FMLA)
• Support processing of lane changes
• Support paperwork process for retiree paperwork
• Provide new hires with information to participate in the mentoring and induction program
• Process and send annual letters of reassurance to 10-month employees
• Assist with the preparation of the Annual Service Awards List
• Coordinate and administer Criminal Offender Record Information (CORI) and the fingerprinte process
• Take photos for ID badges
• Maintain records of transcripts and verify completion of graduate coursework for granting of lane changes
• Assist with substitute applications and tracking and communicating approved substitutes
• Respond to questions about job postings
• Assist employees with requests to review personnel files
• Assist the Director of HR in development of HR employee relations and labor negotiation materials for collective bargaining
• Draft written communications as necessary
• Recruit substitutes, screen applicants. Conduct interviews and check references as necessary.
• Maintain electronic and paper Personnel Files
• Recruit candidates at school and community events, job fairs and through social media and electronic posting boards.
• Research and recommend new sources for active and passive candidate recruiting.
• Develop and maintain relationships with college and university offices as a source to generate additional qualified applicants.
• Form connections with local and surrounding community resources that will strengthen the recruitment efforts and secure, ecellent, committed employees for the school district.
• Represent the Marlborough Public Schools, accurately, dynamically and professionally.
• Partner with teacher prep programs, encourage paths to licensure and support building an education pipeline of qualified candidates in difficult to fill roles for future job openings.
• Performs such other duties as may be assigned

Knowledge, skills & abilities

1. Understanding of operating practices of a human resources office.
2. Ability to maintain confidentiality.
3. Good customer service skills in dealing with the public and employees effectively.
4. Must be able perform work quickly, efficiently and accurately.
5. Excellent communication skills.
6. Good knowledge of office practices, procedures and office equipment.
7. Strong skills in oral and written communication.
8. Must be a strong team player, able to collaborate well with others.
9. Strong computer competence including but not limited to, abilities with standard office software (ex. Word and Excel) and HRIS data entry.

Qualifications

Bachelor’s degree or equivalent experience and education

Bi-lingual preferred (Spanish, Portuguese)

Previous experience working in Human Resources Office highly preferred

Knowledge of Family Medical Leave Act (FMLA) highly desirable

An Equal Opportunity Employer

It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, sexual orientation, gender identity, age or disability in its education programs, services, activities or employment practices.