Human Resources Specialist

Cypress-Fairbanks ISD; Cypress (TX); On-site; USD 35,000 - 43,000; Full time

Job summary

Cypress-Fairbanks ISD is seeking an administrative assistant with HR experience to support paraprofessional and hourly staffing workflows. You will handle postings, I-9s, compliance tracking, and data exports while coordinating testing and certifications.

The role requires strong communication, confidentiality, and multi-tasking in a busy district office environment. 244-day calendar with salary steps is provided, typically in adherence to CFISD policies.

Qualifications

• High school diploma or GED equivalent required.
• Three years of administrative assistant experience or three years of HR experience required.
• Proficient with Word, Excel, PowerPoint, Google Suite and Adobe.
• Ability to rapidly learn a range of HR software systems.
• Experience using and exporting data from various databases.
• Ability to work with a wide range of people and complex issues.
• Maintain confidentiality and demonstrate personal integrity.
• Ability to multi-task and adapt to changes on short notice.
• Strong written and oral communication skills.
• Detail-oriented and highly organized.
• Sound decision-making aligned with district interests.

Responsibilities

• Receive and initiate workflow for new hire recommendations for paraprofessional and hourly staff.
• Manage a complex office with frequent interruptions.
• Operate proficiently in HR software systems.
• Coordinate paraprofessional proficiency testing, including communication, scoring, and updating applications.
• Manage educator certification compliance for paraprofessionals, tracking expirations and communicating with staff.
• Assist with I-9 processing for paraprofessional and hourly employees.
• Create and maintain job postings.
• Perform general secretarial duties for Directors, including calendars, typing, filing and phones.
• Assist with service records and policy questions for staff.
• Prepare and run reports as needed.
• Maintain confidentiality of personnel and student information.
• Support CFISD Career Fair and recruitment efforts.
• Promote and support departmental goals.
• Perform other duties as assigned by leadership.

Skills

Administrative support

Microsoft Word

Microsoft Excel

PowerPoint

Google Suite

Adobe

Data export

Confidentiality

Communication

Multi-tasking

Education

HS Diploma/GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Google Suite

Adobe

Job description

• High school diploma or GED equivalent required.
• Three (3) years of administrative assistant experience or three (3) years of experience in human resources required.
• Proficient in the use of personal computer software such as Microsoft Word, Excel, PowerPoint, Google Suite, and Adobe.
• Rapidly acquire proficiency in a range of HR software systems.
• Experience utilizing and maintaining a variety of databases with the ability to export data and reports from various sources.
• Demonstrated ability to work with a wide range of individuals and complex issues.
• Demonstrated personal integrity and ability to maintain confidentiality.
• Ability to perform a variety of tasks and change assignments on short notice, with little or no direction.
• Ability to multi-task various administrative activities/duties.
• Possess strong and effective oral and written communication skills.
• Demonstrate strong attention to detail and organizational skills.
• Possess strong decision-making skills and demonstrated personal integrity to support the best interest of the district.

Qualifications

• High school diploma or GED equivalent required.
• Three (3) years of administrative assistant experience or three (3) years of experience in human resources required.
• Proficient in the use of personal computer software such as Microsoft Word, Excel, PowerPoint, Google Suite, and Adobe.
• Rapidly acquire proficiency in a range of HR software systems.
• Experience utilizing and maintaining a variety of databases with the ability to export data and reports from various sources.
• Demonstrated ability to work with a wide range of individuals and complex issues.
• Demonstrated personal integrity and ability to maintain confidentiality.
• Ability to perform a variety of tasks and change assignments on short notice, with little or no direction.
• Ability to multi-task various administrative activities/duties.
• Possess strong and effective oral and written communication skills.
• Demonstrate strong attention to detail and organizational skills.
• Possess strong decision-making skills and demonstrated personal integrity to support the best interest of the district.

Terms Of Employment

244 days

Salary

$38,788/CP-6

Salary Range (based on experience) as set by the Board of Trustees for the school year.

Essential Functions

• Receive and initiate the workflow process for new hire recommendations for paraprofessional and hourly employees.
• Manage a complex office environment with frequent interruptions.
• Operate proficiently in a range of various HR software systems.
• Coordinate the paraprofessional proficiency testing process, including applicant communication, monitoring scoring, and updating applications with results.
• Manage educational aide certification compliance for current paraprofessionals, including tracking expirations and maintaining communication with employees to ensure compliance.
• Manage the I-9 process for paraprofessional and hourly employees, including assisting new employees with initial completion, reverifications, and resolving issues.
• Create and maintain job postings.
• Perform general secretarial duties including preparing and typing correspondence and reports for Directors, maintaining Directors’ calendars, filing, and phone activity.
• Assist with the creation of service records as needed.
• Assist employees with questions regarding general district policies.
• Prepare and run reports as needed.
• Maintain confidentiality of information, including personnel files, records, and student information.
• Assist with special projects as needed.
• Assist with organization of CFISD Career Fair and participate in recruiting efforts.
• Promote and support departmental goals.
• Perform other duties as assigned by the director/assistant directors.
• Regular and reliable attendance is an essential job function.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Standard office equipment including personal computer and peripherals. Work with frequent interruptions; maintain emotional control under stress. Prolonged sitting, repetitive hand motions, frequent keyboarding and use of mouse; occasional light lifting and carrying (less than 15 pounds).

Deadline To Apply

Until filled.

Applications will be reviewed. Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.