Employment Services Specialist - Support Staffing

UNKNOWN; League City (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

Clear Creek ISD is seeking an experienced payroll and HR support specialist to manage routine office tasks, payroll, and employee records across the district. You will ensure accurate payments for paraprofessional, auxiliary and technical staff, while handling correspondences and document processing.

The role requires a high school diploma or GED, strong Excel and PowerSchool skills, and the ability to work under stress and deadlines.

Qualifications

• High school diploma or GED.
• Effective communication and strong organizational skills.
• Experience with payroll/administration preferred (3 yrs+).

Responsibilities

• Handle routine office tasks and maintain employee documents.
• Determine salaries for paraprofessional, auxiliary and technical staff.
• Process new hires, changes and terminations for staff.
• Provide orientation and required documents for new staff.
• Enter and review data in PowerSchool ERP.
• Assist fingerprinting, clearance and certification status processes.
• Reconcile payroll and HR software data; respond to inquiries.

Skills

Communication skills

Interpersonal skills

Organizational skills

PowerSchool ERP

Microsoft Excel

File management

Independent work

Education

High school diploma or GED

Tools

PowerSchool ERP

Kronos

TalentEd

Microsoft Word

Microsoft Excel

Job description

Implement efficient employment procedures for district-wide support staffing; provide Business Office with necessary payroll information ensuring proper payment for support staff; provide assistance to support employees regarding payroll matters. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

• High school diploma or GED

Special Knowledge/Skills

• Effective communication, interpersonal, and public relations skills
• Strong organizational and file management skills
• Working knowledge or ability to learn PowerSchool ERP, Microsoft Word, Kronos, and TalentEd
• Strong Microsoft Excel skills
• Knowledge of general office procedures and equipment
• Ability to be detail-oriented, prioritize, and work effectively under stress and frequent interruptions
• Ability to work independently with minimum supervision

Experience

• Minimum of 3 years general business, accounting or payroll experience preferred

Major Responsibilities and Duties

• Responsible for usual office routines and practices associated with a productive office, including but not limited to answering multi phone calls daily, typing correspondence and reports, sending and retrieving e-mail messages, maintaining and retrieving employee documents.
• Determine appropriate salaries for paraprofessional, auxiliary and technical employees.
• Process and communicate information for all new hires, changes and terminating support employees.
• Provide orientation of new support employees and processing of required documents.
• Enter update, and review information in PowerSchool ERP
• Assist the Liaison for CCISD, Facility Services, SBEC, L-1 Services and TXDPS regarding fingerprinting processes, FACT Clearinghouse and certification status.
• Assist with fingerprinting CCISD applicants, as needed.
• Assist with the processing of employee badges. Initiate, research, recommend and prepare information materials for all new hire support employees.
• Assist with the reconciliation and accounting of support staff numbers in the payroll and HR Software systems.
• Assist with inquiries regarding employment verification.
• Initiate, distribute and monitor annual letter of reasonable assurance for eligible support employees.
• Prepare, investigate, and communicate information regarding annual salary verification for all support employees.
• Create, correct, and distribute service records for all support staff.
• Assist with monitoring and maintaining the position control information for all support staff.
• Generate, maintain, and communicate Motor Vehicle Reports for all eligible employees and applicable departments.
• Initiate and maintain random drug testing database of all eligible employees.
• Demonstrate integrity and ethics.
• Maintain confidentiality.
• Display proficient levels of technology applications.
• Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
• Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
• Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
• Research district policy, precedent, and current practices prior to acting.
• Participate as an effective team member who contributes to district, department, and content goals.
• Demonstrates proficient levels of technology applications.
• Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to

maintain emotional control under stress; ability to work with frequent interruptions.

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive

hand motions.

Terms: 230 days

Hours: 7.5

Pay Grade: PARA 7