Human Resources Specialist

Legacy Healthcare; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Legacy Healthcare is seeking an HR Coordinator for our Skilled Nursing Facility in Chicago. You will support onboarding, records, recruiting, attendance, and compliance to ensure smooth daily operations.

The ideal candidate will handle confidential information with discretion, excel in organization and communication, and have experience in healthcare or long-term care settings. You will collaborate with management to maintain HRIS data, coordinate training, and assist with benefits enrollment,

Qualifications

• Experience in human resources, preferably in healthcare settings.
• High school diploma or equivalent; HR/business/healthcare education preferred.
• Strong organization and time-management skills.
• Excellent written and verbal communication.
• Ability to handle confidential information.
• Proficiency with Microsoft Office and HR/payroll systems.
• Ability to work independently and as part of leadership team.
• Knowledge of HR compliance preferred.
• Experience with onboarding, recruiting, and personnel file management preferred.

Responsibilities

• Coordinate onboarding for new employees, including paperwork, background checks, documentation, and orientation.
• Maintain confidential employee files and HR records.
• Assist with recruiting, job postings, applicant communication, interviews, and new-hire processing.
• Coordinate employee orientation and ensure documentation is completed.
• Track certifications, licenses, health requirements, training, and other documentation.
• Monitor attendance, call-offs, tardiness, and related records.
• Assist management with employee relations, disciplinary documentation, and performance processes.
• Respond to employee questions regarding HR policies, benefits, payroll, attendance, and procedures.
• Assist with payroll by reviewing timekeeping and discrepancies.
• Maintain employee information in HRIS, payroll, and scheduling systems.
• Assist with benefits enrollment and inquiries.
• Help ensure compliance with policies and regulations.
• Coordinate required training and maintain training records.
• Assist with separations, exit paperwork, and offboarding.

Skills

Organizational skills

Time-management

Written and verbal communication

Discretion and confidentiality

Independent and team work

Education

High school diploma or equivalent

HR/business/healthcare education preferred

Tools

Microsoft Office

HRIS systems

Payroll systems

Email systems

Job description

HR Coordinator – Skilled Nursing Facility

Job Type: Full-Time
Schedule: Monday–Friday

Job Summary

We are seeking a professional, organized, and people-focused HR Coordinator to join our skilled nursing facility team. The HR Coordinator will support the day-to-day human resources functions of the facility, including employee onboarding, personnel records, recruiting, attendance, employee communication, and compliance.

The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to handle confidential employee information with professionalism and discretion. Experience in healthcare, skilled nursing, long-term care, or a similar environment is preferred.

Key Responsibilities

• Coordinate the onboarding process for new employees, including employment paperwork, background checks, required documentation, and orientation.
• Maintain accurate and confidential employee personnel files and HR records.
• Assist with recruiting, job postings, applicant communication, interviews, and new-hire processing.
• Coordinate employee orientation and ensure required employment documentation is completed.
• Track employee certifications, licenses, health requirements, training, and other required documentation.
• Monitor employee attendance, call-offs, tardiness, and related documentation.
• Assist management with employee relations, disciplinary documentation, and performance-related processes.
• Respond to employee questions regarding HR policies, benefits, payroll, attendance, and workplace procedures.
• Assist with payroll preparation by reviewing timekeeping records and identifying discrepancies.
• Maintain employee information in HRIS, payroll, and scheduling systems.
• Assist with benefits enrollment and employee benefit questions.
• Help ensure compliance with company policies and applicable employment regulations.
• Coordinate required employee training and maintain accurate training records.
• Assist with employee separation, exit paperwork, and offboarding procedures.
• Maintain strict confidentiality of employee, resident, and facility information.
• Prepare HR reports and documentation as requested by facility leadership.
• Support the Administrator and management team with HR-related projects and initiatives.
• Perform other duties as assigned.

Qualifications

• Previous experience in Human Resources, preferably in healthcare, skilled nursing, long-term care, or another healthcare setting.
• High school diploma or equivalent required; HR, business, or healthcare-related education preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information appropriately.
• Proficiency with Microsoft Office, email, and electronic HR/payroll systems.
• Ability to work independently while also being an effective member of the facility leadership team.
• Knowledge of employment practices and HR compliance is preferred.
• Experience with employee onboarding, recruiting, and personnel file management preferred.

Ideal Candidate

The ideal candidate is organized, dependable, approachable, and proactive. You should be comfortable working with employees at all levels, handling multiple priorities, meeting deadlines, and maintaining professionalism in a fast-paced healthcare environment.

Experience working in a SNF, nursing home, assisted living facility, hospital, or other healthcare environment is a plus.

What We Offer

• Competitive pay
• Full-time schedule
• Supportive management team
• Opportunities for professional growth
• Employee benefits for eligible employees
• A rewarding opportunity to support the employees who provide care to our residents