Human Resource Coordinator

Apploi; City of Oneonta (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Chestnut Park Rehabilitation & Nursing Center is seeking an organized Human Resource Coordinator to support HR functions across recruitment, onboarding, payroll, benefits, and compliance. You will maintain employee records, assist with licensing and audits, and help manage staff relations within our long-term care setting.

The role emphasizes confidentiality and professional judgment while coordinating HR activities, benefits, and regulatory adherence in a healthcare environment.

Qualifications

• Associate degree in HR or related field preferred.
• 1–3 years HR experience, preferably in healthcare.
• Knowledge of employment laws and healthcare regulations.
• Proficient in Microsoft Office and HR/payroll software.

Responsibilities

• Coordinate recruitment activities including posting positions, scheduling interviews, and processing applications.
• Conduct reference checks, background checks, and employment verification.
• Coordinate onboarding and new employee orientation.
• Maintain employee records and ensure regulatory compliance.
• Assist with payroll processing and attendance tracking.
• Assist in benefits enrollment and changes.
• Assist in audits, surveys, and regulatory documentation.

Skills

Strong organizational skills

Communication skills

Interpersonal skills

Confidentiality and professional judgm

Education

Associate degree in Human Resources, Business Administration, or related field

Tools

Microsoft Office

HR/payroll software systems

Job description

Human Resource Coordinator

Job Summary:

Chestnut Park Rehabilitation & Nursing Center is seeking a dedicated and organized Human Resource Coordinator to support all human resource functions within our long-term care facility. As a key member of our HR team, you will be responsible for recruitment, onboarding, employee relations, payroll support, compliance, benefits administration, staffing support, and maintenance of employee records. If you have a passion for HR and a commitment to excellence.

Essential Duties and Responsibilities:

Recruitment & Onboarding:

• Coordinate recruitment activities including posting positions, scheduling interviews, and processing applications.
• Conduct reference checks, background checks, and employment verification.
• Coordinate new employee orientation and onboarding processes.
• Ensure all required employment documentation is completed and maintained.
• Maintain current employee files in accordance with regulatory requirements.

Employee Relations:

• Serve as a point of contact for employee questions regarding policies, benefits, payroll, and workplace concerns.
• Assist management with employee counseling, disciplinary documentation, and performance evaluations.
• Maintain confidentiality regarding personnel information and investigations.
• Support employee engagement and retention initiatives.

Compliance & Regulatory Oversight:

• Maintain compliance with federal, state, and local labor laws and healthcare regulations.
• Monitor and track required employee licenses, certifications, annual evaluations.
• Assist with exclusion list monitoring, criminal background checks, and other required screenings.
• Prepare documentation for audits, surveys, and inspections.

Payroll & Benefits Support:

• Assist with payroll processing, timekeeping review, and attendance tracking.
• Coordinate employee benefit enrollment and changes.
• Maintain records related to leave requests, FMLA, workers’ compensation, and unemployment claims.

Staffing Support:

• Monitor staffing schedules and communicate staffing needs with department managers.
• Assist in tracking agency staffing usage and overtime.
• Support initiatives to improve staff retention and reduce turnover.

Administrative Functions:

• Maintain accurate HR databases and filing systems.
• Prepare reports related to staffing, turnover, training, and compliance.
• Participate in committee meetings and facility initiatives as assigned.
• Perform other duties as assigned by the Administrator.

Qualifications:

• Associate degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 1–3 years of human resources experience preferred, preferably in healthcare or long-term care.
• Knowledge of employment laws, HR practices, and healthcare regulations preferred.
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality and exercise professional judgment.
• Proficient in Microsoft Office and HR/payroll software systems.

Physical Requirements:

• Ability to sit, stand, walk, bend, and lift up to 25 pounds as needed.
• Ability to work in an office environment within a healthcare facility.
• Must be able to communicate effectively with staff, residents, families, and outside agencies.

Join our team and help us deliver exceptional care and services to our residents and communities.

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