Human Resources Staffing Coordinator

Chatham-Hills-Subacute-Care-Center; Chatham Township (NJ); On-site; USD 55,000 - 74,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Professional growth opportunities

Job summary

Chatham Hills Subacute Care Center is seeking a highly organized Human Resources / Staffing Coordinator to support HR operations and staffing needs in a skilled nursing facility. You will recruit, coordinate schedules, onboard new hires, and help build a reliable workforce while maintaining accurate records and compliance.

The ideal candidate communicates well, multitasks, and collaborates with facility leadership to ensure adequate staffing coverage and adherence to policies and laws.

Qualifications

• Experience in human resources, staffing, or healthcare administration.
• Experience in healthcare facility is a plus.
• Excellent organization, communication, and problem-solving skills.

Responsibilities

• Coordinate recruitment, interviewing, hiring, onboarding, and orientation for new employees.
• Maintain accurate employee personnel files and ensure all required employment documentation is completed and properly stored.
• Track background checks, credentials, certifications, and other required compliance documents.
• Assist with employee relations, attendance tracking, disciplinary documentation, and general HR inquiries.
• Follow up with candidates and new hires to ensure timely completion of onboarding requirements.
• Maintain confidential employee records and assist with HR reports, audits, and administrative tasks.
• Support employee engagement and retention initiatives.
• Help ensure HR practices comply with applicable employment laws and facility policies.
• Prepare, maintain, and update daily and weekly staffing schedules.
• Coordinate shift coverage for call-outs, absences, vacations, and staffing shortages.
• Work closely with the Director of Nursing, nursing supervisors, department heads, and facility administration to address staffing needs.
• Assist with recruiting CNAs, LPNs, RNs, and other facility employees.
• Follow up with new hires to confirm their availability and determine how many shifts they are currently picking up per week.
• Monitor vacancies, attendance, overtime, and agency utilization.
• Assist in developing strategies to reduce agency usage and overtime while maintaining appropriate staffing coverage.
• Track new-hire progress and help ensure employees are actively contributing to staffing needs.
• Coordinate agency staffing when necessary and maintain accurate agency employee records.
• Prepare staffing reports and updates for facility leadership, including new hires, shift commitments, staffing shortages, overtime, and agency usage.

Skills

Organizational skills

Communication

Multitasking

MS Office

HRIS experience

Applicant tracking

Payroll familiarity

Data privacy

Tools

Excel

Word

HRIS

Payroll systems

Applicant tracking systems

Job description

Human Resources / Staffing Coordinator

Chatham Hills Subacute Care Center

Chatham Hills Subacute Care Center is seeking a highly organized, proactive, and results-driven Human Resources / Staffing Coordinator to support our HR operations and staffing needs. This is an excellent opportunity for a hands-on professional who enjoys recruiting, coordinating employee schedules, supporting onboarding, and helping build a reliable workforce in a skilled nursing facility.

The ideal candidate is a strong communicator who can multitask, work closely with facility leadership, and help ensure adequate staffing coverage while maintaining accurate employee records and compliance documentation.

Key Responsibilities

Human Resources

• Coordinate recruitment, interviewing, hiring, onboarding, and orientation for new employees.

• Maintain accurate employee personnel files and ensure all required employment documentation is completed and properly stored.

• Track background checks, credentials, certifications, and other required compliance documents.

• Assist with employee relations, attendance tracking, disciplinary documentation, and general HR inquiries.

• Follow up with candidates and new hires to ensure timely completion of onboarding requirements.

• Maintain confidential employee records and assist with HR reports, audits, and administrative tasks.

• Support employee engagement and retention initiatives.

• Help ensure HR practices comply with applicable employment laws and facility policies.

Staffing Coordination

• Prepare, maintain, and update daily and weekly staffing schedules.

• Coordinate shift coverage for call-outs, absences, vacations, and staffing shortages.

• Work closely with the Director of Nursing, nursing supervisors, department heads, and facility administration to address staffing needs.

• Assist with recruiting CNAs, LPNs, RNs, and other facility employees.

• Follow up with new hires to confirm their availability and determine how many shifts they are currently picking up per week.

• Monitor vacancies, attendance, overtime, and agency utilization.

• Assist in developing strategies to reduce agency usage and overtime while maintaining appropriate staffing coverage.

• Track new-hire progress and help ensure employees are actively contributing to staffing needs.

• Coordinate agency staffing when necessary and maintain accurate agency employee records.

• Prepare staffing reports and updates for facility leadership, including new hires, shift commitments, staffing shortages, overtime, and agency usage.

Qualifications

• Previous experience in human resources, staffing, recruiting, or healthcare administration preferred.

• Experience in a skilled nursing facility, nursing home, rehabilitation center, or other healthcare setting is a plus.

• Strong organizational skills and attention to detail.

• Excellent communication, interpersonal, and problem-solving skills.

• Ability to multitask, prioritize deadlines, and work effectively in a fast-paced environment.

• Proficiency in Microsoft Office, particularly Excel and Word.

• Familiarity with HRIS, applicant tracking, payroll, and employee scheduling systems preferred.

• Ability to handle confidential employee information with professionalism and discretion.

What We’re Looking For

• A dependable, hands-on team player who takes ownership of responsibilities.

• Someone who is proactive, responsive, and solutions-oriented.

• A strong communicator who can work effectively with employees, department heads, and facility leadership.

• A candidate who understands the importance of recruiting, retention, and reliable staffing in resident care.

• Someone who can help reduce staffing gaps, control overtime, and minimize reliance on agency personnel.

Benefits

• Competitive compensation based on experience.

• Medical, dental, and vision insurance, subject to plan eligibility.

• Paid time off, subject to applicable policies.

• 401(k) retirement plan, subject to plan eligibility.

• Opportunities for professional growth and development.

Chatham Hills Subacute Care Center is an Equal Opportunity Employer.