Human Resources Representative, Part-time - Monroe Community College

Monroe Community College; City of Rochester (NY); On-site; USD 29,000 - 34,000; Part time

Job summary

Monroe Community College in Rochester, NY seeks a part-time Human Resources Representative to handle onboarding paperwork, maintain personnel records, and support HR operations. The role requires strong Microsoft Office skills, attention to detail, and the ability to assist with benefits enrollment, recruitment support, and data entry using Banner HRIS.

This position offers about 20–25 hours per week with a pay range of $21–$25 per hour, based on experience and college budget.

Qualifications

• High school diploma or GED required.
• Clerical experience may substitute education.
• Experience with Microsoft Office, including Word and Excel, preferred.
• Bilingual abilities in Spanish or other languages preferred.

Responsibilities

• Welcomes and assists staff, students and visitors to the HR Office.
• Process onboarding paperwork and maintain personnel records.
• Support benefits enrollment, open enrollment, and benefit terminations.
• Assist recruitment: schedule interviews, verify I-9s, communicate with chairs.
• Generate reports using Banner HRIS and related forms.
• Respond to personnel inquiries via email, phone or in person.

Skills

Microsoft Office

Bilingual (Spanish)

Customer service

Education

High School Diploma or GED

Tools

Banner HRIS

Dynamic Forms

Microsoft Teams

Excel

Word

Adobe

Job description

Monroe Community College

Position Title: Human Resources Representative, Part-time - Monroe Community College
Location: Rochester, NY Category: Support Staff/Civil Service Job Type: Part Time

Function of Position

This position involves processing pre-employment onboarding paperwork and maintaining personnel records. The part- time HR Representative reports directly to, and work is performed under the general supervision of, an administrative or supervisory employee. Performs related work as required.

Examples of Duties & Responsibilities

• Welcomes and assists staff, students and visitors to the Human Resources Office
• Provides support of phones, triage of department email boxes, and office mail
• Support new hire benefits enrollment, qualifying life event changes, annual open enrollment activities, and benefits terminations for active and retired employees.
• Assist with benefits communications, educational materials, and employee outreach efforts to promote understanding and engagement in available programs.
• Supports staff in recruitment processes by verifying I-9s, scheduling interviews, canvassing, communicating with search chairs and candidates, processing part-time workflows, and managing new hire report notifications
• Researches and responds to personnel-related questions via email/phone/in-person appointment and/or walk-ins
• Supports recruitment team with projects and tasks as needed
• Assists in scheduling new hire benefit meetings
• Performs clerical functions and data entry
• Audits/verifies personnel information for accuracy and required reporting
• Generates computerized reports and processes electronic personnel-related forms using, for example, Banner (the College's HRIS), Dynamic Forms, and Adobe
• Implements and maintains best practices, policies and procedures in human resources to ensure consistency, equity, and accuracy
• Fosters a culture that promotes collaboration, belonging, and mutual respect among employees
• Completes other duties as assigned

MCC Expectations

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Job Requirements

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Working knowledge of Microsoft Office with mail and data merge functions; working knowledge of office terminology, practices, procedures, and equipment; ability to locate materials in files; ability to operate a variety of office equipment; ability to follow oral or written instructions; ability to deal effectively with the public or office personnel; ability to obtain accurate and sufficient information from callers or visitors and to take messages; ability to write legibly; ability to use a telephone in a courteous and efficient manner; record keeping ability; clerical aptitude; accuracy; tact and courtesy; physical condition commensurate with the demands of the position.

Required Qualifications

• Graduation from high school or possession of an equivalency diploma

NOTE: Where education is lacking, clerical experience may be substituted on a year-for-year basis.

Preferred Qualifications

• Knowledgeable with Microsoft Office software including, Microsoft Teams, Word and Excel
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information

Salary

Salary is determined based on experience, internal equity and college budget. This position has a range of $21 to $25 per hour and is based on these mentioned factors.

Job Type

Temporary, Part-time

Hours

Approximately 20 to 25 hours per week. Monday through Friday, 10am to 3pm. Hours/Days may vary depending on department need

Physical Demands and Working Conditions

The physical demands and working conditions described below are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position involves primarily sedentary work, including prolonged periods of computer use and keyboarding. The role requires the ability to communicate effectively in verbal and written form. The position may involve occasionally lifting or moving items up to 10 pounds. Work is performed in a typical office environment with no adverse conditions. Occasional travel between campus buildings or to other local or out-of-town locations for meetings or conferences may be required.

Prohibition of Remote Work Outside New York State

Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice of Non-Discrimination
Annual Campus Security & Fire Safety Report

Equal employment opportunity, including veterans and individuals with disabilities.

PI287651898