Personnel Assistant, Human Resources

Monroe Community College; City of Rochester (NY); On-site; USD 56,000 - 60,000; Full time

Job summary

Monroe Community College in Rochester, NY is seeking a Personnel Assistant to coordinate recruitment for teaching and staff, maintain personnel records, and assist with compensation and payroll questions under supervision. The role requires civil service eligibility or provisional qualifications, plus a high school diploma and possibly an Associate's degree or 60 college credits with HR-related experience.

MCC offers flexible work options and competitive pay.

Qualifications

• Must meet civil service title requirements or be eligible for provisional appointment.
• High school diploma or equivalency; associate degree or 60 credits plus HR experience.
• Experience in recruitment and handling payroll/benefits is preferred.

Responsibilities

• Coordinate and support recruitment for faculty and staff positions.
• Process HR action workflows for new appointments and compensation.
• Audit personnel information for accuracy and reporting.
• Liaise with Monroe County Civil Service on matters.
• Generate reports using Banner, Dynamic Forms, and Adobe.

Skills

Recruiting experience

HR knowledge

Communication

Confidentiality

Education

Associate's degree or 60 credit hours

HR experience in payroll/benefits

Tools

HRIS Banner

Adobe

Dynamic Forms

Job description

This position primarily oversees the search and recruitment process for teaching faculty, non-teaching professional staff, administrative, and support staff positions. In addition, this position involves processing and maintaining personnel records, including researching, compiling, and calculating data. Responsibilities also include resolving problems regarding compensation and payroll. The employee reports directly to, and work is performed under the general supervision of an administrative or supervisory employee. Work is submitted in its final form when completed. Does related work as required.

Duties and Responsibilities:

• Coordinates and supports the search process for teaching faculty, non-teaching professional staff, administrative, and support staff positions.
• Assists with answering phone calls and responding to emails in the Human Resources phone and email queue.
• Processes Human Resources Action workflows on salary/charging for all new appointments, reappointments, and compensation for MCC employees, collaborating with other Human Resources staff members and Payroll staff members, as needed.
• Audits/verifies personnel information for accuracy and required reporting.
• Acts as the primary liaison to Monroe County Civil Service on recruitment, classification, and examination matters.
• Generates computerized reports and processes electronic personnel-related forms using, for example, Banner (the College's HRIS), Dynamic Forms, and Adobe.
• Researches and responds to personnel and search-related questions via email/phone/in-person appointment and/or walk-ins.
• Interprets contract language and advises employees.
• Implements and maintains best practices, policies, and procedures in human resources to ensure consistency, equity, and accuracy.
• Fosters a culture that promotes collaboration, belonging, and mutual respect among employees.
• Assists the Associate Director or Executive Director with assigned special projects within the scope of the Personnel Assistant title, as needed.
• Additional tasks as assigned.
• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth.This includes seeking ongoing training in diversity, equity, and inclusion to better serve students.

Requirements:

Required Qualifications:

• Must currently hold the civil service title of Personnel Assistant or be on the current eligible list for this title OR meet the following minimum qualifications to be eligible for a *provisional appointment, if offered:
• Graduation from high school or possession of an equivalency diploma, plus EITHER:
• Graduation with an Associate's degree or successful completion of sixty (60) college semester credit hours, plus two (2) years paid full-time or its part-time equivalent office clerical experience involving human resources, payroll, or benefits compensation activities; OR,
• Four (4) years paid full-time or its part-time equivalent experience as outlined in (A) above; OR
• An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
• Note about degree-granting institution: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. (If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies that provide this service can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.)
• *Note to provisional candidates:The successful candidate must meet the above minimum qualifications in order to take the next Civil Service exam offered for this title. The candidate must pass the exam and be reachable on the eligible list to be appointed permanently into this title

Preferred Qualifications:

• Experience in employee recruiting
• Former experience working in Higher Education and knowledge of the search process.
• Knowledge of Human Resources office terminology, practices, procedures, and equipment.
• Ability to maintain detailed and accurate records.
• Ability to research and compile data, and enter data accurately.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality of personnel-related information.
• Prior experience working in a unionized environment.
• Proficient in Microsoft Office 365.
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type:Full-Time

Hours:Monday - Friday, 8:45 am to 4:45 pm

Salary:$57,617.13 per year (eligible for an increment at six months of service).

Pay Transparency Disclaimer:The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

The following documents MUST be submitted to be considered for this position:

Please note:As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.