Human Resources Operations Specialist

Addison Group; Somerville (MA); Hybrid; USD 62,000 - 76,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

The Addison Group is seeking an experienced HR Operations & U.S. Immigration Specialist for a contract-to-hire role in Somerville, MA.

The ideal candidate will coordinate immigration matters and support core HR processes across the employee lifecycle. You will manage visa cases (H-1B, L-1, TN, E-3, O-1, permanent residency) and maintain compliant records while collaborating with external counsel to ensure accurate HR transactions and timely communications.

Qualifications

• 8+ years HR experience with broad HR operations background.
• 2+ years in U.S. employment-based immigration processes.
• Knowledge of visa case tracking, renewals and sponsorship.
• Experience with onboarding and employee lifecycle transactions.
• Strong organization and attention to deadlines; confidential records.

Responsibilities

• Coordinate employment-based immigration matters, including visa types and residency applications.
• Track immigration cases from initial documentation through filings and status changes with external counsel.
• Communicate immigration procedures, requirements, case progress, and deadlines to employees and HR partners.
• Support immigration needs for new hires, transfers, visa sponsorship, amendments, and extensions.
• Monitor visa expiration dates and inform stakeholders of upcoming deadlines.
• Maintain organized, confidential immigration records and supporting documentation.
• Collaborate with Legal to address complex cases and regulatory changes.
• Assist with Form I-9 coordination, audits, and compliance reviews.

Skills

HR operations

Immigration experience

Organizational skills

Communication skills

Confidential information handling

Job description

Job Title

HR Operations & U.S. Immigration Specialist

Industry

Technology / Software

Location

Somerville, Massachusetts

Assignment Type

Contract to Hire

Pay

$45-55/hr

Work Schedule

Hybrid (3 days in office weekly)

Benefits

This position is eligible for medical, dental, vision, and 401(k).

About The Company

Addison Group is hiring for our client, a growing technology-focused organization seeking an HR professional with specialized experience in U.S. employment-based immigration and general HR operations. This opportunity is ideal for someone who thrives in a fast-paced environment, enjoys cross-functional collaboration, and can balance immigration case management with day-to-day employee support.

Job Description

The HR Operations & U.S. Immigration Specialist will oversee employment-based immigration coordination while supporting core HR processes throughout the employee lifecycle. This individual will collaborate with employees, HR stakeholders, external immigration counsel, and other business partners to maintain accurate documentation, monitor compliance deadlines, and ensure HR transactions are processed efficiently. The ideal candidate brings hands-on U.S. immigration experience, strong organizational skills, and a proactive approach to improving HR processes and the employee experience.

Key Responsibilities

• Coordinate employment-based immigration matters, including H-1B, L-1, TN, E-3, O-1, permanent residency, and employment authorization, as applicable.
• Track immigration cases from initial documentation through filings, extensions, renewals, status changes, and other required milestones in partnership with external legal counsel.
• Serve as a resource for employees and HR partners by communicating immigration procedures, documentation requirements, case progress, and upcoming deadlines.
• Support immigration needs associated with new hires, employee transfers, visa sponsorship, amendments, extensions, and permanent residency applications.
• Monitor visa and work authorization expiration dates and communicate upcoming deadlines to employees, managers, and HR stakeholders.
• Maintain organized, confidential immigration records and supporting documentation.
• Collaborate with Legal and immigration counsel to address complex cases, resolve issues, and respond to regulatory changes.
• Assist with employment eligibility verification, Form I-9 coordination, immigration audits, and compliance reviews.
• Manage HR administrative activities related to onboarding, employee data updates, job changes, transfers, and employee departures.
• Maintain accurate HRIS records involving employee information, work authorization, visa status, and employment changes.
• Coordinate with HR, Payroll, Benefits, and Talent Acquisition to ensure employee transactions and documentation are completed accurately and on time.
• Respond to employee and manager questions regarding HR procedures, required paperwork, and administrative processes.
• Maintain process documentation, internal guidelines, checklists, and standard operating procedures.
• Prepare recurring reports and trackers covering immigration cases, compliance deadlines, employee changes, and HR operational metrics.
• Identify opportunities to streamline workflows, improve recordkeeping, reduce manual tracking, and enhance the employee experience.
• Support HR audits, data validation, process improvements, and additional projects as needed.
• Handle sensitive employee and immigration information with discretion, professionalism, and confidentiality.

Qualifications

• Approximately 8+ years of HR-related experience, with flexibility for candidates pursuing direct-hire opportunities who have a strong, relevant background.
• At least 2+ years of specialized experience supporting U.S. employment-based immigration processes.
• Working knowledge of immigration documentation, visa case tracking, renewals, extensions, sponsorship, and employment authorization.
• Experience supporting HR operations, employee records, onboarding, and employee lifecycle transactions.
• Strong organizational skills and attention to detail, with the ability to manage multiple cases and competing deadlines.
• Excellent communication and relationship-building skills when working with employees, internal stakeholders, and external legal partners.
• Ability to manage confidential information and maintain accurate, well-organized records.
• This position is eligible for medical, dental, vision, and 401(k).

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.