Human Resources Operations Coordinator

The Choice, Inc.; Washington (District of Columbia); Hybrid; USD 52,000 - 66,000; Full time

Job summary

The Choice, Inc. is seeking an HR Operations Coordinator to support onboarding, payroll, benefits, and HR administration for contractors and staff. This hybrid role involves coordinating weekly payroll, timesheets, and client invoicing, while supporting AR processes and reporting.

You will work with the internal team in DuPont Circle and contribute to a range of HR functions, including data maintenance, compliance, and benefits administration.

Qualifications

• At least one year of professional experience in administrative, operations or HR roles.
• Strong organizational skills and project management ability.

Responsibilities

• Onboard contractors and provide virtual orientation.
• Perform background checks and support reference checks; manage leave requests.
• Oversee weekly timesheets and payroll processing on a weekly basis.
• Generate and send client invoices weekly and assist with accounts receivable.
• Coordinate benefits with broker and support annual open enrollment.
• Assist leadership with running reports and maintaining contractor rosters.
• Ensure tax and workers' compensation state accounts are managed and FMLA compliance maintained.
• Update internal documents and manage operational projects for the company.

Skills

Administrative experience

Operations experience

HR experience

Job description

The Choice, Inc. is a boutique staffing firm that has been in business for more than 40 years. Our clients include many of the most sought-after non-profits in Washington, DC. We are seeking an HR Operations Coordinator for our internal team.

We place professionals in temporary, temporary-to-hire, and direct hire positions every week with our clients. This role will provide critical support to our recruitment and staffing processes.

This is a great opportunity for someone who is interested in growing in the field of HR. You will learn many functions of HR including onboarding, payroll, benefits, and HR administration.

About our team: We are proud to be a women-owned and women-led company! We offer a truly supportive work culture. We have an office in DuPont Circle and would ideally like someone to work once a week in-office. Hours are Monday-Friday 8-5

Required Qualifications:

• At least one year of professional experience- administrative, operations or HR professional experience is highly preferred
• Highly organized with strong project management skills

Job Duties:

HR Administration:

• Onboard and provide virtual orientation to contractors
• Perform background checks, E-Verify, and support reference check process
• Manage contractor leave requests and approvals
• Oversee and manage weekly timesheet process for both clients and contractors; run payroll on a weekly basis.
• Generate and send invoices to clients on a weekly basis
• Help manage the weekly A/R process
• Work with our insurance broker to manage our contractor and internal staff benefits and oversee our annual open enrollment program
• Assist the President with running reports and keeping an up-to-date roster of all current contractors
• Assist with managing the various state accounts for taxes and worker's compensation
• Ensure compliance with FMLA and documentation of exemptions for non-profits

Operations:

• Ordering office supplies, as needed
• Monitoring incoming phone calls for the company and responding to messages
• Updating internal documents as needed
• Manage operational projects for the company