Human Resources Operations Coordinator

McCarthy Insurance Group, Inc; Hyattsville (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

THE HR SOURCE is seeking an energetic HR & Administrative Operations Coordinator to support daily operations across HR, payroll, invoicing, and executive support. You will onboard new hires, manage records in the ATS, and handle benefits enrollment while coordinating weekly payroll and client invoicing.

The role requires strong organizational skills, meticulous attention to detail, and clear written and verbal communication.

Qualifications

• Hands-on experience with payroll coordination, client invoicing/billing, and basic benefits administration.
• Tech & Software Skills: Proficiency in Microsoft Word and Excel, plus familiarity with Applicant Tracking Systems (ATS).
• Core Competencies: Excellent organization, high attention to detail, and strong written and verbal communication skills.

Responsibilities

• Prepare and process onboarding packages and conduct onboarding orientations.
• Manage employee records in the ATS and assist with payroll handoffs.
• Administer benefits enrollment, track PTO, and resolve basic employee inquiries.
• Coordinate weekly payroll, collect timesheets, resolve pay discrepancies, and report time to payroll vendor.
• Generate and issue client invoices and maintain updated billing records.
• Support talent acquisition with candidate and client communications, and coordinate events.
• Provide direct administrative and operational support to the CEO on key strategic initiatives.

Skills

Microsoft Word

Excel

ATS familiarity

Payroll coordination

Invoicing/billing

Written & verbal communication

Tools

ATS

Job description

At THE HR SOURCE, we keep organizations running smoothly and efficiently. We’re seeking an energetic, detail-driven HR & Administrative Operations Coordinator to join our team. In this versatile role, you’ll support daily operations across HR, payroll, invoicing, and executive support.

Key Responsibilities

Onboarding & HR Support

• Prepare and process new hire onboarding packages and conduct onboarding orientations.
  
• Manage employee records in the ATS and handle payroll handoffs.
  
• Administer benefits enrollment, track PTO, and resolve basic employee inquiries.
  

Payroll & Invoicing

• Coordinate weekly payroll, collect timesheets, resolve pay discrepancies, report time to payroll vendor.
  
• Generate and issue client invoices accurately and maintain updated billing records.
  

Operations & Executive Support

• Assist talent acquisition with candidate and client communications.
  
• Coordinate employee engagement programs, internal events (e.g., DisruptHR), and office administrative needs.
  
• Provide direct administrative and operational support to the CEO on key strategic initiatives.
  

What You Bring

• Tech & Software Skills: Strong proficiency in Microsoft Word and Excel, plus familiarity with Applicant Tracking Systems (ATS).
  
• HR & Operations Experience: Hands-on experience with payroll coordination, client invoicing/billing, and basic benefits administration.
  
• Core Competencies: Exceptional organization, high attention to detail, and strong written and verbal communication skills.