Human Resources Leave Coordinator

AppleOne Employment Services; Charlotte (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services is seeking an organized Human Resources Leave Coordinator to support the Senior HR Leave Administrator with a growing volume of leave cases, including FMLA, ADA accommodations, and workers' compensation. This long-term contract role offers in-office work, with standard hours and a focus on confidentiality and accuracy.

The position involves tracking cases, processing documentation, maintaining records, coordinating follow-ups, and preparing reports while

Qualifications

• 3+ years of HR experience.
• Proficiency with Workday and Microsoft Office (Excel, Outlook, Teams).
• Ability to manage multiple cases and priorities.
• Maintain confidentiality of sensitive information.
• Experience with HR tracking, leave records, and reporting.

Responsibilities

• Leave Administration & FMLA support: process, organize, and track FMLA/ADA/WT docs and leave records.
• Coordinate with third-party FMLA administrator and return-to-work tracking.
• Maintain confidential employee records and perform routine reporting.
• Track expiration dates, follow-ups, and documentation completeness.
• Assist with scheduling ADA accommodation meetings and follow-ups.
• Enter and maintain leave data in multiple systems and SharePoint.

Skills

HR experience

Workday

Excel

Outlook

Teams

Tools

Workday

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Seeking an organized, detail-oriented Human Resources Leave Coordinator to support the Senior HR Leave Administrator with a growing volume of employee leave cases involving FMLA, ADA accommodations, workers' compensation, and other leave programs. This role assists with tracking cases, processing documentation, maintaining accurate employee records, coordinating follow-ups, and preparing reports while demonstrating excellent organization skills, attention to detail, confidentiality, and the ability to learn quickly.

Long-term contract position with potential to go permanent, dependent upon ongoing departmental needs & budget approvals, etc.

SCHEDULE: Monday–Friday, 8am-5pm

WORK ARRANGEMENT: Fully in-office 5 days/week (Not hybrid, not remote)

PARKING: Onsite, Free

PRE-EMPLOYMENT REQUIRED SCREENING: Background check & 10-panel drug screen

RESPONSIBILITIES

Leave Administration & FMLA Support

• Assist with processing, organizing, and tracking FMLA, ADA, workers' compensation, and other leave-related documentation.
• Maintain accurate records for continuous and intermittent employee leave.
• Track leave expiration dates, anticipated return-to-work dates, outstanding documentation, and required follow-ups.
• Prepare routine leave correspondence and notifications for review and approval.
• Follow up with employees regarding missing paperwork and administrative requirements.
• Coordinate with third-party FMLA administrator.

HR Records, Reporting & Systems

• Enter, update, and maintain employee leave information in multiple systems.
• Maintain confidential employee records and electronic filing systems.
• Review leave documentation for accuracy and completeness.
• Reconcile leave tracking reports and employee absence records.
• Use SharePoint to access department resources and support reporting processes.
• Assist with tracking deadlines and maintaining organized case information.

Workers' Compensation & ADA Support

• Track workers' compensation absences, restricted-duty assignments, and anticipated return-to-work dates, organizing supporting documentation.
• Coordinate routine follow-up communications with supervisors and administrative staff.
• Assist with scheduling ADA accommodation meetings and maintain request tracking logs.
• Monitor outstanding documentation and deadlines, escalating concerns as appropriate.
• Maintain strict confidentiality of employee and medical information.

QUALIFICATIONS

• At least 3 years of prior Human Resources work experience.
• Proficiency with Workday & Microsoft Excel, Work, Outlook, Teams.
• Ability to manage multiple cases, deadlines, and competing priorities.
• Excellent attention to detail, documentation accuracy, and follow-through.
• Maintain confidentiality, handling sensitive employee and medical information.
• Follows established policies and procedures.
• Comfortable learning new HR systems and processes.
• Experience maintaining HR tracking spreadsheets, leave records, and reporting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.