HR Administrative Assistant

AppleOne Employment Services; Charlotte (NC); On-site; USD 43,000 - 62,000; Full time

Job summary

AppleOne Employment Services is seeking an HR Leave Administration Specialist/HR Generalist Assistant to support a busy HR department in Charlotte, NC. This fully on-site, long-term contract role focuses on leave programs such as FMLA and ADA, with potential for permanent placement.

The position requires 2+ years of admin experience, strong Excel/Office skills, and meticulous record-keeping. You will track leave requests, maintain records, and coordinate with employees and third-party leave

Qualifications

• Minimum 2 years of administrative, clerical, or office support experience.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage multiple priorities, track deadlines, and maintain accurate records.
• Excellent written and verbal communication skills.
• Ability to handle confidential employee information appropriately.
• Comfortable learning new software, policies, and administrative processes.
• High school diploma or equivalent.

Responsibilities

• Assist with tracking and coordinating employee leave requests involving FMLA, ADA, workers' compensation, and other leave programs.
• Maintain accurate employee leave records, tracking spreadsheets, and documentation.
• Monitor leave expiration dates, return-to-work timelines, and outstanding paperwork.
• Review documentation for accuracy, completeness, and missing information.
• Prepare routine employee communications, leave notifications, and follow-up correspondence.
• Coordinate with employees, HR team members, supervisors, and third-party leave administrators.
• Update employee information in HR systems, including Workday and other internal platforms.
• Assist with workers' compensation tracking, restricted-duty documentation, and return-to-work coordination.
• Support administrative processes related to ADA accommodation requests.
• Prepare reports, reconcile leave records, and maintain organized electronic files.
• Handle sensitive employee and medical information with professionalism and strict confidentiality.

Skills

Administrative support

Attention to detail

Organization

Communication

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

High school diploma or equivalent

Associate's degree or higher

Tools

Workday

Job description

HR Leave Administration Specialist / HR Generalist Assistant

Location: Charlotte, NC (choose from 3 locations: 28213, 28216, or 28217)

Pay: Up to $38/hour, depending on experience and education

Schedule: Monday–Friday, 40 hours/week, start time between 7:00–8:00 AM

Employment Type: Long-Term Contract with potential for permanent employment (government agency)

Work Arrangement: Fully On-Site

Start Date: ASAP

Requirements: Background check and Drug screen

Skills needed: Workday software

We are seeking a detail-oriented HR professional to support a busy Human Resources department with employee leave administration, benefits-related processes, and HR documentation. This is an excellent opportunity for someone with experience in Human Resources, Benefits Administration, or Leave Coordination who enjoys keeping processes organized, managing important deadlines, and supporting employees behind the scenes. The position will focus heavily on administrative support for Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA) accommodations, workers' compensation, and other employee leave programs. While previous leave administration experience is highly desirable, we are also open to candidates with strong HR administrative backgrounds who are eager to expand their knowledge in this specialized area.

WHAT YOU'LL DO

• Assist with tracking and coordinating employee leave requests involving FMLA, ADA, workers' compensation, and other leave programs.
• Maintain accurate employee leave records, tracking spreadsheets, and documentation.
• Monitor leave expiration dates, return-to-work timelines, and outstanding paperwork.
• Review documentation for accuracy, completeness, and missing information.
• Prepare routine employee communications, leave notifications, and follow-up correspondence.
• Coordinate with employees, HR team members, supervisors, and third-party leave administrators.
• Update employee information in HR systems, including Workday and other internal platforms.
• Assist with workers' compensation tracking, restricted-duty documentation, and return-to-work coordination.
• Support administrative processes related to ADA accommodation requests.
• Prepare reports, reconcile leave records, and maintain organized electronic files.
• Handle sensitive employee and medical information with professionalism and strict confidentiality.

WHAT WE'RE LOOKING FOR

Required Qualifications:

• Minimum 2 years of administrative, clerical, or office support experience.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage multiple priorities, track deadlines, and maintain accurate records.
• Excellent written and verbal communication skills.
• Ability to handle confidential employee information appropriately.
• Comfortable learning new software, policies, and administrative processes.
• High school diploma or equivalent.

Preferred Qualifications:

• Previous experience in Human Resources, Benefits Administration, Payroll, or Leave Administration.
• Familiarity with FMLA, ADA, workers' compensation, or employee leave processes.
• Experience using Workday, particularly benefits or employee-related functions. Highly preferred!
• Experience with HRIS systems, Kronos, or SharePoint.
• Experience coordinating with third-party benefits or leave administrators.
• Associate's degree or higher in Human Resources, Business Administration, or a related field.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.