Human Resources Information System Analyst

LHH; Oakland (CA); Hybrid; USD 110,000 - 150,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

LHH in Oakland/San Diego, CA seeks a Senior Total Rewards & HRIS Specialist to own HRIS administration, benefits oversight, and data analytics. You will lead migrations, open enrollment, and reporting while collaborating with HR, Finance, and operations.

The role emphasizes expert UKG Pro/Ready experience, advanced Excel, and a track record of process improvements within a mission-driven organization. Hybrid work flexibility is offered.

Qualifications

• 5 years of progressive HRIS, Benefits, Total Rewards, HR Operations, or HR Technology experience.
• Hands-on experience administering and optimizing an HRIS platform.
• Strong benefits administration experience, including Open Enrollment and carrier management.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, reporting, and data analysis.
• Experience developing workflows, process improvements, and automation solutions.
• Experience auditing data and maintaining high levels of data integrity.
• Strong analytical, project management, and problem-solving abilities.
• Excellent communication and stakeholder management skills.

Responsibilities

• Serve as the primary administrator and SME for the organization’s HRIS platform.
• Manage system configurations, security roles, permissions, workflows, and user access.
• Audit current system processes and identify opportunities for optimization and automation.
• Build, test, and deploy automated workflows to improve efficiency and reduce manual processes.
• Manage system updates, enhancements, testing, and implementation of new functionality.
• Create and maintain system documentation, process maps, and user guides.
• Partner with leadership to develop and execute a strategic HRIS enhancement roadmap.
• Administer employee benefit programs including medical, dental, vision, life insurance, disability, and retirement plans.
• Serve as the primary liaison with benefit carriers, brokers, consultants, and third-party administrators.
• Coordinate employee enrollments, life event changes, qualifying event processing, and terminations.
• Lead annual Open Enrollment planning and execution, including employee communications, system configuration, testing, and carrier coordination.
• Monitor benefit plan competitiveness and provide recommendations to leadership regarding program enhancements.
• Respond to employee inquiries regarding benefits, eligibility, enrollments, and plan administration.
• Ensure compliance with applicable federal and state regulations including ACA, COBRA, ERISA, HIPAA, ADA, FMLA, and Section 125 requirements.
• Support preparation, auditing, and submission of compliance reporting and required notices.
• Assist with internal and external audits related to employee data, benefits, and HR operations.
• Maintain accurate records and documentation to support compliance and regulatory requirements.
• Utilize advanced Excel functions to analyze HR and benefits data; create recurring and ad hoc reports, dashboards, and workforce analytics.
• Reconcile monthly benefit invoices and investigate billing discrepancies.
• Perform ongoing audits to ensure employee data accuracy, consistency, and completeness.
• Analyze trends, identify data discrepancies, and recommend corrective actions.
• Support regulatory reporting including ACA, EEO-1, and other workforce reporting requirements.
• Manage HRIS integrations and electronic data exchanges with benefit carriers and external vendors.
• Monitor EDI feeds and troubleshoot transmission errors or data discrepancies.
• Validate enrollment data, eligibility files, and demographic information to ensure accurate data flow between systems.
• Coordinate testing, implementation, and ongoing maintenance of integrations and carrier connections.
• Ensure data privacy and security standards are maintained for all employee information exchanges.
• Partner closely with HR, Finance, Payroll, and operational leaders to improve processes and system effectiveness.
• Gather business requirements and translate them into system solutions.
• Train HR team members and end users on HRIS functionality, reporting tools, and best practices.
• Provide ongoing support and troubleshooting for HRIS-related issues.
• Manage vendor relationships and serve as the primary escalation point for system-related concerns.

Skills

HRIS admin

Benefits admin

Advanced Excel

Data management

Process automation

Tools

UKG Pro

UKG Ready

Job description

My AMAZING client is seeking a Senior Total Rewards & HRIS Specialist, a mission-driven, detail-oriented professional who thrives in a fast-paced environment and takes pride in delivering accurate, high-quality work. The ideal candidate brings strong HRIS expertise, including UKG Pro or UKG Ready, advanced Excel skills, and experience managing benefits and HR data. If you are a proactive problem-solver who enjoys improving processes, optimizing systems, and making a meaningful impact through both technology and employee support, THIS JUST MIGHT BE YOUR DREAM JOB!!! Qualified candidates,

Title: Senior Total Rewards & HRIS Specialist

Location: Oakland, CA or San Diego, CA (Hybrid)

Employment Type: Full-Time

Key Responsibilities

HRIS Administration & Optimization

• Serve as the primary administrator and subject matter expert for the organization’s HRIS platform.
• Manage system configurations, security roles, permissions, workflows, and user access.
• Audit current system processes and identify opportunities for optimization and automation.
• Build, test, and deploy automated workflows to improve efficiency and reduce manual processes.
• Manage system updates, enhancements, testing, and implementation of new functionality.
• Create and maintain system documentation, process maps, and user guides.
• Partner with leadership to develop and execute a strategic HRIS enhancement roadmap.

Benefits & Total Rewards Administration

• Administer employee benefit programs including medical, dental, vision, life insurance, disability, and retirement plans.
• Serve as the primary liaison with benefit carriers, brokers, consultants, and third-party administrators.
• Coordinate employee enrollments, life event changes, qualifying event processing, and terminations.
• Lead annual Open Enrollment planning and execution, including employee communications, system configuration, testing, and carrier coordination.
• Monitor benefit plan competitiveness and provide recommendations to leadership regarding program enhancements.
• Respond to employee inquiries regarding benefits, eligibility, enrollments, and plan administration.

Compliance & Risk Management

• Ensure compliance with applicable federal and state regulations including ACA, COBRA, ERISA, HIPAA, ADA, FMLA, and Section 125 requirements.
• Support preparation, auditing, and submission of compliance reporting and required notices.
• Assist with internal and external audits related to employee data, benefits, and HR operations.
• Maintain accurate records and documentation to support compliance and regulatory requirements.

Data Management, Reporting & Advanced Excel Analysis

• Utilize advanced Excel functions including Pivot Tables, VLOOKUP/XLOOKUP, formulas, data validation, and reporting tools to analyze HR and benefits data.
• Create recurring and ad hoc reports, dashboards, and workforce analytics for HR leadership and business partners.
• Reconcile monthly benefit invoices and investigate billing discrepancies.
• Perform ongoing audits to ensure employee data accuracy, consistency, and completeness.
• Analyze trends, identify data discrepancies, and recommend corrective actions.
• Support regulatory reporting including ACA, EEO-1, and other workforce reporting requirements.

Integrations & EDI Management

• Manage HRIS integrations and electronic data exchanges with benefit carriers and external vendors.
• Monitor EDI feeds and troubleshoot transmission errors or data discrepancies.
• Validate enrollment data, eligibility files, and demographic information to ensure accurate data flow between systems.
• Coordinate testing, implementation, and ongoing maintenance of integrations and carrier connections.
• Ensure data privacy and security standards are maintained for all employee information exchanges.

Cross-Functional Partnership & Support

• Partner closely with HR, Finance, Payroll, and operational leaders to improve processes and system effectiveness.
• Gather business requirements and translate them into system solutions.
• Train HR team members and end users on HRIS functionality, reporting tools, and best practices.
• Provide ongoing support and troubleshooting for HRIS-related issues.
• Manage vendor relationships and serve as the primary escalation point for system-related concerns.

Qualifications

Required

• 5 years of progressive HRIS, Benefits, Total Rewards, HR Operations, or HR Technology experience.
• Hands-on experience administering and optimizing an HRIS platform.
• Strong benefits administration experience, including Open Enrollment and carrier management.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, reporting, and data analysis.
• Experience developing workflows, process improvements, and automation solutions.
• Experience auditing data and maintaining high levels of data integrity.
• Strong analytical, project management, and problem-solving abilities.
• Excellent communication and stakeholder management skills.

Preferred

• Experience with UKG Pro, UKG Ready, or comparable HRIS platforms.
• Experience managing EDI integrations with benefit carriers.
• HRIS implementation, optimization, or system enhancement experience.
• SHRM-CP, SHRM-SCP, PHR, SPHR, CEBS, or related certifications.
• Experience in nonprofit, healthcare, behavioral health, human services, or mission-driven organizations.

Benefits

Comprehensive benefits package including medical, dental, vision, life insurance, retirement savings, paid time off, and wellness programs.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance