Human Resources Generalist

Insperity; Menlo Park (CA); Hybrid; USD 66,000 - 90,000; Full time

Benefits offered by this job

Health coverage

401(k) with matching

Life and disability insurance

Health savings account

Flexible spending accounts

Remote work options

Job summary

Insperity is seeking an experienced HR Generalist in California to drive staffing, recruitment, payroll administration, and policy implementation. The role requires strong knowledge of federal and state regulations, sound judgment, and a passion for fostering a thriving workplace.

The HR Generalist will collaborate with the HR Director, develop compliant HR practices, and support organizational development.

Qualifications

• Bachelor’s degree and 3+ years HR experience, CA focus.
• PHR or SHRM-CP certification, or ability to obtain within year.
• Experience with a PPO and knowledge of state/federal regulations.
• Ability to lead through influence; maintain confidentiality.

Responsibilities

• Oversee staffing, recruitment, and onboarding in partnership with leadership.
• Manage payroll administration and timekeeping in coordination with Finance.
• Ensure compliance with CA wage/hour laws and HR policies.
• Develop and implement HR tools, processes, and org development strategies.
• Provide employee relations guidance and conduct investigations as needed.

Skills

Regulatory knowledge

Influence leadership

Communication skills

HR policy

Recruiting

Employee relations

Education

Bachelor's degree

Tools

HRIS systems

Payroll software

MS Office

Job description

Our client is an organization committed to fostering a strong, people-focused workplace and investing in the success of its workforce. They are seeking a Human Resources Generalist to play a vital role in staffing, recruitment, payroll administration, and the implementation of company-wide HR policies and practices. This position is ideal for an experienced HR professional who brings strong knowledge of federal and state regulations, sound judgment, and a passion for building an effective and thriving workplace.

Best-in-Class Benefits and Culture:

Our client values their employees’ time and effort. Their competitive compensation of $78,000 annually, depending on experience, and an extensive benefits package, enhances their commitment to your success. Our client’s benefits package includes:

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with employer matching
• Financial security: Life and disability insurance for added protection
• Flexible financial options: Health savings and flexible spending accounts offered
• Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided

Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where everyone feels encouraged to contribute to their processes, decisions, planning, and culture.

To thrive/succeed as the HR Generalist, you should have:

• Bachelor's degree and 3+ years of HR experience, ideally at the Independent Contributor level; equivalent HR experience or 8+ years of HR experience at the Assistant or Coordinator level will also be considered.
• 6+ years of experience studying and practicing Human Resources in California, including at least 3 years at the Independent Contributor level across areas such as recruiting, employee relations, compliance, training, payroll, benefits, and employee communications.
• PHR or SHRM-CP certification, or the qualifications and ability to obtain certification within the first year.
• Experience working closely with a Professional Employer Organization (PPO) and demonstrated knowledge of current state and federal employment regulations; nonprofit compliance experience is a plus.
• Proven ability to lead through influence, build trust across all levels of an organization, and approach employee and workplace matters with professionalism, compassion, curiosity, and sound judgment.
• Strong planning, organization, decision-making, and problem-solving skills, with the ability to establish priorities, meet goals, resolve issues, and implement effective solutions in a timely manner.
• Excellent verbal and written communication, interpersonal, mediation, and negotiation skills, with the ability to maintain confidentiality. Proficiency with Microsoft Office 365, particularly Outlook, Excel, Word, and PowerPoint, and other technology necessary to perform the role.

Your responsibilities as the HR Generalist will include:

Staffing & Recruitment

• Oversee recruiting practices, processes, and documentation in partnership with the HR Director, Executive Team, and Hiring Managers, including headcount planning, talent pools, market wages, job postings, interview guides, offers, background verification, and start dates.
• Monitor open positions, candidate pipelines, sourcing results, and recruiting efficiency to ensure timely placement of strong candidates. Develop passive candidate pipelines for anticipated or hard-to-fill roles.
• Conduct initial candidate screenings and provide thoughtful feedback on qualifications and alignment with open positions. Maintain communication with candidate pools and provide recruitment reports to management as requested.
• Build strong relationships with Hiring Managers through regular communication regarding candidate flow, compensation expectations, interviews, availability, and requisition status. Continuously evaluate and improve staffing processes through data-driven testing and process improvements.
• Ensure effective communication regarding new hires and support departments and the Office Manager with new-hire planning, notifications, and onboarding.

Employee Engagement & HR Support

• Foster an approachable, people-focused HR presence by building trust with employees, managers, and leadership while promoting openness, collaboration, and continuous improvement.
• Partner with managers on employee relations matters, investigations, training, special projects, and organizational development while maintaining appropriate professional confidentiality.
• Represent HR and Our Client’s management during new-hire onboarding, employee meetings, workshops, and student interactions. Provide thoughtful guidance and feedback to employees and managers as needed.
• Develop a strong understanding of Our Client’s mission, leadership, priorities, and areas for improvement. Lead projects, influence positive outcomes, and partner with Our Client’s PPO to implement HR tools, best practices, and organizational development strategies.

Payroll, Data & Compliance

• Oversee the timely and accurate completion of employee timesheets and partner with the Finance Department to process and submit payroll according to established deadlines.
• Educate employees on timekeeping policies and procedures while ensuring compliance with California wage and hour requirements.
• Compile data for quarterly demographic reports, Board of Directors reporting, and other HR reports as requested by the Executive Team.

Your HR expertise can make a difference! Join Our Client and bring your talent for people, problem-solving, and workforce development to a role where your work truly matters. Apply today and be part of something meaningful!

Our client is an equal opportunity employer that welcomes and encourages diversity in the workplace. It does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment.

Qualified applicants with arrest or conviction records will be considered for employment with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.