Human Resources Generalist

Zak Designs; Airway Heights (WA); Hybrid; USD 41,000 - 44,000; Full time

Job summary

Zak Designs seeks an HR Generalist to support employees across the full lifecycle from recruiting through onboarding, benefits, and offboarding in a hybrid role based in Airway Heights, WA.

The position offers exposure to HR operations, reporting, compliance, and cross-functional collaboration with payroll, finance, IT, and operations. Competitive hourly pay and professional growth opportunities are provided.

Qualifications

• 5 years of progressive HR generalist or operations experience incl. HRIS, records management, benefits, recruitment, onboarding, and employment documentation.
• Bachelor’s degree preferred; equivalent education and relevant experience may be considered.
• Working knowledge of HR policies, employment practices, recordkeeping, and compliance requirements.
• HR certification is a plus.
• Experience coordinating workplace safety documentation, training records, and incident reporting is a plus.
• Proficiency with HRIS and applicant tracking systems, spreadsheets, and Microsoft Office; Paylocity preferred.
• Excellent communication and customer service skills, with discretion handling confidential information.

Responsibilities

• Maintain accurate HRIS data and personnel records, including forms, templates, and access controls.
• Prepare reports for headcount, turnover, recruitment, onboarding, benefits, and HR metrics.
• Answer questions and identify improvements to workflows, data integrity, and administrative efficiency.
• Manage benefits records and enrollment changes within timelines.
• Reconcile enrollment data across HRIS, payroll, provider records, and invoices.
• Support benefits reporting, audits, eligibility tracking, and notices while protecting confidential information.
• Coordinate job postings and recruiting processes, including ATS, interview coordination, candidate communications, and hire documentation.
• Track candidate progress and coordinate offers, screenings, and hiring requirements.
• Administer onboarding, including forms, acknowledgments, system access, and orientation.
• Support offboarding with exit interviews and status updates.
• Maintain confidential, audit-ready HR documentation and ensure compliance with policy deadlines.
• Coordinate workplace health and safety administration, training schedules, attendance, inspections, and incident documentation.
• Assist with leaves, accommodations, and employment status changes; escalate issues to HR leadership.

Skills

HR generalist experience

Recruitment

Onboarding

Benefits administration

Excellent communication

Education

Bachelor’s degree in HR or related field

Tools

HRIS

Applicant tracking systems

Microsoft Office

Paylocity

Job description

Hybrid HR role in Airway Heights, WA with the opportunity to support employees across the full lifecycle, from recruiting through onboarding, benefits, offboarding, and ongoing HR programs.

Competitive hourly pay: $30 to $32 per hour. The position includes exposure to a broad range of HR operations, reporting, compliance support, and cross-functional collaboration with payroll, finance, IT, and operations.

Responsibilities

• Maintain accurate HRIS data and personnel records, including standardized HR forms, templates, checklists, procedures, and access controls.
• Prepare reports and tracking tools for headcount, turnover, recruitment, onboarding, benefits, and other HR metrics.
• Answer employee and manager questions, and identify improvements to workflows, data integrity, and administrative efficiency.
• Manage benefits records and submit enrollment changes within required timelines.
• Reconcile enrollment data across HRIS, payroll, provider records, and invoices, resolving discrepancies.
• Support benefits reporting, audits, eligibility tracking, and required notices while protecting confidential information.
• Coordinate job postings and the recruiting process, including applicant tracking, interview coordination, candidate communications, and hire documentation with hiring managers and HR leadership.
• Track candidate progress and coordinate offers, pre-employment screenings, and other hiring requirements.
• Administer onboarding, including employment forms, policy acknowledgments, system access, and orientation.
• Support offboarding with exit interviews, status updates, and related administrative tasks.
• Maintain organized, confidential, and audit-ready HR documentation in accordance with company policies and applicable requirements.
• Track deadlines for policy acknowledgments, training records, employment eligibility documentation, and other compliance activities.
• Support documentation for leaves, accommodations, and employment status changes, escalating complex issues to HR leadership.
• Monitor employment requirements and communicate potential impacts to HR leadership.
• Coordinate engagement and internal programs, including recognition, retention, culture, feedback, and employee communications.
• Support training and career development by coordinating learning activities, maintaining training resources and records, and assisting employees and managers.
• Handle routine employee relations documentation and follow-up, escalating sensitive or complex concerns.
• Coordinate workplace health and safety administration, including training schedules, communications, attendance, inspections, incident documentation, and follow-up.
• Maintain safety records, support injury reporting and workers’ compensation documentation, and assist with return-to-work coordination.
• Partner with management and designated safety personnel, escalating concerns and potential compliance issues.
• Coordinate company events, employee appreciation, team building, milestone celebrations, and other internal programs; maintain an annual HR calendar for recurring deadlines.
• Support communications and administrative needs for HR programs and employee initiatives.
• Follow established procedures and service standards to provide timely, accurate, and consistent HR support.
• Support HR system and process improvements, including responsible use of new tools, automation, and approved AI-enabled technologies to improve efficiency and accuracy while protecting confidential information.
• Collaborate with payroll, finance/accounting, IT, operations, and managers to keep data accurate and complete cross-functional processes.

Requirements

• 5 years of progressive HR generalist or operations experience, including HRIS and personnel records management, benefits administration, recruitment, onboarding, and employment documentation.
• Bachelor’s degree in human resources, business administration, or a related field preferred; equivalent education and relevant experience may be considered.
• Working knowledge of HR policies, employment practices, recordkeeping, and applicable compliance requirements.
• HR certification a plus.
• Experience coordinating workplace safety documentation, training records, and incident reporting a plus.
• Proficiency with HRIS and applicant tracking systems, spreadsheets, and Microsoft Office (or comparable tools).
• Paylocity preferred.
• Excellent communication and customer service skills, with demonstrated discretion and professionalism when handling confidential information.

Technologies

• HRIS
• Applicant tracking systems
• Microsoft Office
• Paylocity
• Spreadsheets

Physical Demands

• Regularly required to stand, walk, sit, use hands to handle or feel objects, tools, or controls, reach with hands and arms, talk, and hear.
• Must regularly lift and/or move up to 10 pounds; occasionally lift and/or move up to 25 pounds; on some occasions lift up to 50 pounds.
• Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

• Collaborative business environment working closely with employees, managers, HR leadership, and external service providers.
• Regular use of HR systems and administrative tools; careful handling of confidential information; ability to manage recurring deadlines while responding to changing business needs.
• Noise level is usually low to moderate.
• Office setting with some interaction with machines such as copiers, printers, and/or other design-related machines.