HR Admin

Olympic Eagle Distributing; Puyallup (WA); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Life insurance

Long-term disability

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid holidays

Paid vacation

Sick leave

Job summary

Olympic Eagle Distributing is hiring an HR Administrator to support recruiting, onboarding, benefits, HRIS, payroll, and labor relations. You will help ensure processes comply with policies, laws, and union agreements, while handling confidential information with discretion.

The role offers full-time hours at our Puyallup location with regular daytime shifts and opportunities to gain broad HR experience by partnering with managers and cross-functional teams.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1–3 years HR, recruiting, administrative, operations, or related experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Experience with HRIS, payroll, recruiting, or benefits system is a plus.
• Experience with Paylocity a plus.

Responsibilities

• Support the full recruiting process, including posting positions, coordinating interviews, communicating with candidates, conducting pre-employment activities, and preparing new-hire documentation.
• Coordinate and administer employee onboarding, ensuring new hires receive required information, documentation, training, and system access.
• Process employee changes, transfers, promotions, and other personnel transactions.
• Coordinate employee offboarding activities, including exit documentation, system access termination, benefits information, and coordination with relevant departments.
• Maintain accurate and confidential employee records.
• Administer pre-employment and random drug testing process.

Skills

Strong communication

Organizational skills

Confidentiality

Microsoft Office

HRIS experience

Payroll experience

Union experience

Education

Bachelor's degree in HR/Business Administration

Tools

Paylocity

Job description

Description

The HR Administrator provides administrative and operational support across a broad range of Human Resources functions, including recruiting, employee onboarding and offboarding, benefits administration, employee relations, training, performance management, HRIS administration, and union administration. This position serves as an accessible resource for employees and managers, helping ensure HR processes are administered accurately, consistently, and in accordance with company policies, applicable laws, and collective bargaining agreements.

The ideal candidate is highly organized, detail-oriented, approachable, and comfortable handling confidential information. This role offers the opportunity to develop broad HR experience while working closely with employees, managers, and cross-functional partners throughout the organization.

This is a full-time position with benefits based out of our Puyallup location. Regular remote work from home is not available.

SCHEDULE

Monday–Friday, 8:00 AM–4:30 PM. Occasional overtime may be required.

KEY RESPONSIBILITIES

Recruiting & Employee Lifecycle

• Support the full recruiting process, including posting positions, coordinating interviews, communicating with candidates, conducting pre-employment activities, and preparing new-hire documentation.
• Coordinate and administer employee onboarding, ensuring new hires receive required information, documentation, training, and system access.
• Process employee changes, transfers, promotions, and other personnel transactions.
• Coordinate employee offboarding activities, including exit documentation, system access termination, benefits information, and coordination with relevant departments.
• Maintain accurate and confidential employee records.
• Administer pre-employment and random drug testing process.

Employee & Labor Relations

• Serve as a first point of contact for routine employee HR questions and provide timely, professional responses or escalated matters as appropriate.
• Assist with employee relations matters, including documentation, investigations, policy questions, and resolution of routine workplace concerns.
• Support managers with employee performance and workplace issues, escalating complex or sensitive matters to appropriate HR leadership.
• Assist with the administration of collective bargaining agreements and union-related processes.
• Maintain accurate records related to union employees, seniority, classifications, contract requirements, and other labor-related information.
• Assist with union communications, meetings, and administrative requirements as needed.

Benefits Administration

• Assist with administration of employee benefit programs, including health, dental, vision, retirement, and other company-sponsored benefits.
• Support new-hire enrollment, qualifying life event changes, annual open enrollment, and benefit status changes.
• Respond to employee questions regarding benefits and coordinate with benefit providers as needed.
• Maintain accurate benefits records and assist with resolving enrollment or deduction discrepancies.

HRIS & Payroll Support

• Maintain and update employee information in the HRIS, ensuring data is accurate, timely, and confidential.
• Process employee status changes, compensation changes, job changes, and other HR transactions.
• Process approved pay increases and ensure changes are accurately reflected in HR and payroll systems.
• Assist with payroll-related questions and research discrepancies in coordination with Accounting/Payroll.
• Generate HR reports and assist with audits and data analysis as needed.

Performance Management & Training

• Administer the company’s performance management process, including coordinating performance review timelines, communications, documentation, and system updates.
• Support managers with the performance management process and provide guidance on administrative requirements.
• Assist managers with documenting and addressing employee performance concerns.
• Coordinate employee training programs, including scheduling, communications, attendance tracking, training records, and follow-up.
• Maintain accurate employee training and compliance records.

Cross-Functional Collaboration

• Work collaboratively with IT to coordinate employee system access, onboarding/offboarding requirements, HRIS-related issues, and other technology needs.
• Partner with Accounting/Payroll on employee compensation changes, payroll questions, benefit deductions, and related processes.
• Collaborate with managers and other departments to support employee-related processes and resolve HR issues.
• Work with external vendors, benefit providers, recruiting partners, and other service providers as needed.
• Participate in HR projects and process improvement initiatives.

WORK ENVIRONMENT

This position regularly interacts with employees, managers, and leaders across the organization and requires a professional, approachable, and service-oriented demeanor. The HR Administrator must be able to maintain confidentiality while handling sensitive employee, compensation, benefits, performance, and labor relations information.

COMPENSATION

$26/hr-$32/hr

BENEFITS

Olympic Eagle provides company sponsored Life and Long-Term Disability Insurance to all Full Time Employees. Employees are able to enroll themselves and their families in medical, dental and vision insurance. 401k is provided to non-union employees. Union employees will be part of a pension program. Employees will also receive 8 paid holidays and up to 40 hours of vacation after the first year of employment. This will increase to 80 hours at 2 years. We follow the Washington State Sick Leave for sick time accruals.

Requirements

WHAT WE’RE LOOKING FOR

• High degree of personal integrity and confidentiality.
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent education and/or experience may be considered.
• 1–3 years of HR, recruiting, administrative, operations, or related experience.
• Strong interest in developing a career in Human Resources.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to confidently express your opinion, based on thoughtful data gathering and analysis. Able to engage in healthy, constructive discussions to provide the best service to the business and employees and can manage confidential information appropriately.
• Ability to define priorities, manage multiple priorities, meet deadlines, and follow through on assignments and to handle multiple tasks and projects.
• Strong customer-service orientation and ability to interact professionally with employees at all levels.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Experience with HRIS, payroll, recruiting, or benefits system is a plus. Experience with Paylocity a plus.
• Previous experience in a unionized environment or familiarity with collective bargaining agreements is a plus.

WHY JOIN US?

This is an excellent opportunity for an early-career HR professional to gain broad, hands‑on experience across the employee lifecycle and develop a strong foundation in Human Resources. The position provides exposure to recruiting, employee relations, benefits, labor relations, performance management, HRIS administration, training, and cross‑functional business operations.