Human Resources Data Entry Temp, PDC

Northland Pioneer College; Holbrook (AZ); On-site; USD 21,000 - 30,000; Part time

Job summary

Northland Pioneer College in Holbrook, AZ is seeking a temporary HR data-entry assistant to provide clerical support. You will enter data into HR information systems, maintain personnel files, and assist with onboarding and routine HR tasks in line with college policies.

The role requires attention to detail, confidentiality, and ability to handle repetitive data entry. You will coordinate with HR staff, perform standard admin duties, and help ensure accurate records while respecting privacy and

Qualifications

• High school diploma and basic data-entry skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• One year of secretarial or office experience.

Responsibilities

• Perform accurate data entry into HR information systems, spreadsheets, databases, and electronic filing systems.
• Review documents and data for completeness, accuracy, and consistency; identify missing or unclear information for follow-up.
• Scan, upload, organize, and maintain electronic personnel, recruitment, onboarding, and other HR-related records.
• Assist with updating employee information, tracking logs, reports, and routine correspondence as assigned.
• Maintain the confidentiality and security of employee, applicant, and departmental information in accordance with applicable policies and procedures.
• Respond courteously to routine inquiries from employees, applicants, and department representatives, referring to complex or sensitive matters to appropriate HR staff.
• Provide general administrative support, including filing, copying, document preparation, mail distribution, and scheduling assistance.
• Follow established HR procedures, records-retention practices, and data-entry standards.
• Work collaboratively with HR staff and other college personnel to support timely completion of assigned tasks and projects.
• Perform other related duties as assigned.

Skills

Microsoft Office

Word

Excel

Outlook

Google Apps

Slack

Zoom

DocuSign

Education

High school diploma

Tools

Outlook

Word

Excel

Job description

Description

GENERAL STATEMENT OF RESPONSIBILITIES:

To provide temporary administrative support to the Human Resourcesdepartment by performing accurate and timely data entry,maintaining personnel-related records, and assisting with routineHR office tasks in accordance with established policies,procedures, and confidentiality requirements.

Examples of Duties

ESSENTIAL FUNCTIONS :

Standard Expectations:

1. Perform accurate data entry into HR information systems,spreadsheets, databases, and electronic filing systems.
2. Review documents and data for completeness, accuracy, andconsistency; identify missing or unclear information forfollow-up.
3. Scan, upload, organize, and maintain electronic personnel,recruitment, onboarding, and other HR-related records.
4. Assist with updating employee information, tracking logs,reports, and routine correspondence as assigned.
5. Maintain the confidentiality and security of employee,applicant, and departmental information in accordance withapplicable policies and procedures.
6. Respond courteously to routine inquiries from employees,applicants, and department representatives, referring to complex orsensitive matters to appropriate HR staff.
7. Provide general administrative support, including filing,copying, document preparation, mail distribution, and schedulingassistance.
8. Follow established HR procedures, records-retention practices,and data-entry standards.
9. Work collaboratively with HR staff and other college personnelto support timely completion of assigned tasks and projects.
10. Perform other related duties as assigned.

Standard Competencies:

COMPETENCIES

DESCRIPTION

PROFICIENCY

Technology

Ability to proficiently use Microsoft Office Products (i.e. Word,Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/E- Sign),Google Applications (Drive), Slack, Zoom, and various otherMicrosoft 365 programs.

Intermediate

Communication

Ability to communicate effectively with faculty, staff and thegeneral public. Excellent intrapersonal skills.

Advanced

Diversity & Multi-culturalism

Ability to work in a diverse, multi-cultural environment.

Advanced

Flexibility & Adaptability

Ability to adapt to the demands of any given day/time.

Intermediate

Self-Awareness

Ability to reflect on self-performance and growthopportunities.

Basic

Continual Improvement

Ability to seek opportunities for professional growth.

Basic

Action Oriented

Ability to make decisions and take action.

Basic

Confidentiality

Ability to maintain confidentiality.

Advanced

Physical

Ability to perform the following physical requirements of theposition with or without reasonable accommodation: critical sensoryrequirements include general vision (corrected to 20/20), hear orlisten in the normal range

(corrected) and speak and give directions clearly.

Basic

Minimum Qualifications

MINIMUM QUALIFICATIONS:

• High school diploma
• Proficiency with Microsoft Office applications, particularlyOutlook, Word, and Excel
• One (1) year of secretarial or office related experience

Supplemental Information

PREFERRED QUALIFICATIONS:

• Prior knowledge of basic Human Resources processes, practices,and terminology

This position will be scheduled for up to 19 hours perweek.