Assistant - Human Resources

Livingston HealthCare; Livingston (MT); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Robust Benefits Package

Job summary

Livingston HealthCare in Livingston, MT seeks an HR Administrative Assistant to support the Human Resources Department with light office tasks, data entry, file coordination, and receptionist duties. This 0.8 FTE role covers 32 hours per week, Monday through Friday, typically 4 hours daily, with a competitive $20.00 per hour plus DOE and a robust benefits package.

Ideal candidates will have a High school diploma or equivalent, at least three years in customer service and admin work, strong

Qualifications

• High school diploma or equivalent.
• 3+ years in customer service and admin duties.
• Proficient in Microsoft Office.
• Excellent communication and customer service skills.
• Confidential information handling and integrity.
• Strong organizational skills.

Responsibilities

• Data Entry in the HRIS.
• Greet staff and visitors in a courteous manner.
• Complete paperwork and file copies in the correct files.
• Office supply ordering and inventory management.
• Create employee name badges and assist with events.
• Support HR Director and Employee Health staff as needed.
• Assist with HR-related projects.

Skills

Customer service

Administrative tasks

Data entry

Microsoft Office

Communication skills

Organizational skills

Confidentiality

Team collaboration

Education

High school diploma or equivalent

Tools

Dimensions

Lawson systems

Job description

The Human Resources Administrative Assistant assists the Human Resources Department staff with basic office tasks. Such tasks include, but are not limited to, filing, data entry, office supply ordering, scanning personnel files, and assisting other HR team members as necessary.

Schedule:

• 0.8 FTE(32 hours)
• Mon-Fri
• 4 Hours/Day

Compensation:

• $20.00/hr+ DOE
• Robust Benefits Package

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

• Follow the Standards of Excellence and models this to all employees and patients.
• Data Entry in the HRIS.
• Greet staff and visitors in a prompt, courteous, and helpful manner.
• With direction, completes various types of paperwork and files copies in appropriate general, personnel, or other files as required.
• Office supply ordering.
• Making new employee name badges.
• Completes verification for employment forms as needed.
• Print and prepare various HR flyers and packets for employees.
• Responds to any HR requests that come thru the HR general phone number and email or delegates thisto the appropriate person.
• Clean and organize the HR office. This includes, but is not limited to, wiping down surfaces, taking out trash, and vacuuming.
• Assist the HR Director and Employee Health members as necessary with various tasks.
• Assists with employee events.
• Assist with HR related projects.

ADDITIONAL RESPONSIBILITIES:

• Other duties as assigned.

QUALIFICATIONS (Required):

• High school diploma or equivalent.
• 3+ years experience in customer service and administrative duties.
• Knowledge of Microsoft office products.
• Excellent communication and customer service skills.
• Must be able to treat all information as confidential.
• Excellent organizational skills.
• Efficiency and accuracy in work performance is mandatory.
• Must be able to remain calm, courteous, and respectful in stressful situations.
• Good work ethic.
• High level of integrity.

ADDITIONAL DESIRABLE QUALIFICATIONS:

• Positive upbeat attitude and ability to be flexible with workload and work schedule.
• Ability to work with a minimum of supervision
• Previous experience at the Human Resources Clerk level.
• Experience with Dimensions and Lawson systems.