Human Resources Coordinator-CM

Griswold Industries Dba Cla-Val; Costa Mesa (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

GRISWOLD INDUSTRIES in Costa Mesa, CA seeks a Human Resources Coordinator to support recruitment, onboarding, payroll, benefits, and HR administration. You will coordinate interviews, manage pre-employment activities, and ensure timely processing of I-9 and EAD/EAC documents, while maintaining confidentiality.

With 3–5 years of HR experience in a manufacturing environment and proficiency in MS Office, you will also translate memos into Spanish and support training activities at kiosks.

Qualifications

• High School or equivalent, 3–5 years HR experience in a 250+ manufacturing environment.
• Familiarity with an HRIS or HCM platform.
• Must be bilingual English/Spanish.

Responsibilities

• Coordinate internal and external recruitment and employment processes, including managing interviews and pre-employment activities.
• Review applications from staffing agencies and forward suitable candidates to hiring managers.
• Submit timecards and maintain Temp/Payroll records.
• Administer benefits and 401(k) deferrals, and process related invoices.

Skills

Bilingual English/Spanish

MS Office (Word/Excel)

Communication skills

Privacy & confidentiality

Education

High School or equivalent

Tools

MS Office

Job description

GRISWOLD INDUSTRIES

Job Description

Human Resources Coordinator

JOB DIMENSIONS:

Job Summary:

Under general supervision, performs and coordinates functions of the Human Resources Department, assists Human Resources Manager, Human Resources Supervisor, Generalist/s, and Sr. HR Coordinator, and performs other related duties, as assigned. Bilingual: English/Spanish required

Reports to:

Human Resources Manager

Examples of Duties and Responsibilities:

• Administer internal and external recruitment and employment processes to include:
• Managing the full recruitment function on the HCM platform;
• Coordinate all interviews, notifications, and hiring administrative functions;
• Coordinate all pre-employment activities;
• Review employment applications from all staffing agencies; evaluate candidates to determine fit for the job being presented for and forward to the proper hiring manager, as appropriate;
• Review and submit timecards to each prospective staffing agency;
• Record hours on Temp log; save timecards to HR Share drive
• Review all invoices from Staffing agencies for accurate hours and bill rate, and code and submit for payment;
• Maintain and update the internal Master I-9 log and closely monitor the Employment Authorization Document /Cards (EAD/EAC) process to ensure timely processing for expiring documents.
• Performs all general administrative duties for HR Department, including but not limited to:
• Answers phones and helps internal and external customers who come into the HR office;
• Approve and submit invoices to Accounts Payable for payment.
• Update Temp Headcount report for Payroll
• Assists employees who come to complete training at the kiosks;
• Responds to employment verification requests;
• Performs benefit administrative duties for HR Department, including but not limited to:
• Prepares and distributes insurance benefit eligibility notices to employees;
• Performs 401(k) administration, including but not limited to, entering 401(k) deferrals and changes in HCM based on 401(k) salary deferral change reports received from provider;
• Reviews, verifies, and approves employee Jury Duty and Bereavement requests, and advises employee’s departmental timekeeper of approvals
• Translate memos, employee bulletins, and other human resources related documents into Spanish;
• Regular punctuality, attendance, and absence reporting in conformance with company policies is essential to the successful performance of this position;
• Fully comply with company rules, policies, procedures, and safety guidelines to ensure safe and effective operations.

• Primary backup person for the following activities:
• Enter 401(k) deductions;
• Administer and process benefit and work apparel invoices for payment

QUALIFICATIONS GUIDELINES:

Any combination equivalent of, but not limited to, the following:

Experience/Training/Education:

High School or equivalent, a minimum of 3-5 years’ experience working in Human Resources in a 250+ manufacturing environment, or a combination or equivalent of these requirements. Familiarity with an HRIS or HCM platform.

Knowledge/Skills/Abilities:

• Working knowledge of office administration and recordkeeping practices, procedures and privacy regulations;
• Working knowledge of state, federal employment and benefit laws, and regulations especially in California;
• Ability to communicate effectively both verbally and in writing;
• Ability to maintain detailed and accurate records;
• Ability to work cooperatively with others and communicate effectively with co-workers, applicants, and employees;
• Ability to maintain privacy and confidentiality of personnel and payroll data;
• Must be proficient in MS Office, Word, and Excel software application programs,
• Ability to operate standard office equipment;
• Ability to follow oral and written instructions.

Physical Requirements:

• Ability to occasionally lift and/or carry boxes of office supplies, files, etc. up to 15 lbs.;
• Ability to stretch, bend, and stoop;
• Ability to drive an electric cart throughout the facility;
• Most work tasks are performed indoors where the temperature is moderate and controlled by office environment systems;
• Ability to work (sit and/or stand) at a desk for the majority of the workday; walking and/or standing may be required for the remainder of the workday. Length of time performing these physical requirements may vary from day to day and task to task;
• Requires grasping, writing, sitting, standing, walking, repetitive motions, pulling, pushing, listening and hearing ability, and visual acuity;
• Ability to operate office equipment such as computers, printers, VOIP phones, filing cabinets, , photocopiers, and other office equipment as applicable;

• Ability to file materials alphabetically, numerically, and chronologically, as applicable;
• Ability to audit own work and that of others to ensure accuracy;
• Ability to work in a fast-paced environment, with the flexibility to quickly change from one thing to another, as the need arises; and
• Ability to perform essential functions of the job, as defined;
• Reasonable accommodations provided upon request;

Special Requirements:

• Ability to speak, read, and write accurately and fluently in both English and Spanish is required.