Human Resources Generalist

Wencor; Coral Gables, Northern (FL, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Gables Engineering, Inc. in Coral Gables, FL seeks a Human Resources Generalist who supports day-to-day HR operations, onboarding, benefits, records, and recruitment. You will be a key contact for employees and ensure accurate, timely service.

You will maintain HRIS records, coordinate benefits, assist with payroll changes, compliance with FLSA/FMLA, and support training and open enrollment. A Bachelor’s in HR or related field and at least 3 years’ experience are required; bilingual

Qualifications

• Bachelor's degree in Human Resources or Business Administration, or equivalent experience.
• Minimum of 3 years of experience working in Human Resources
• Prior experience with an HRIS preferred

Responsibilities

• Provide information and guidance to employees regarding company policies and benefits.
• Coordinate new hire onboarding, offboarding, benefits orientation, and random drug screenings
• Maintain employee records, including profiles in the HRIS and benefit carrier portals
• Work with benefit carriers to resolve employee claim issues
• Reconcile invoices from benefit carriers weekly/monthly
• Prepare Personnel Action Forms (PAFs) and communicate changes to payroll
• Assist with coordinating HR programs such as wellness events and open enrollment
• Respond to employment verification requests
• Post open positions on job boards and support recruitment efforts
• Generate reports such as headcount, Payroll and census reports
• Support year-end processing, including W-2s, ACA forms, and 401(k) records
• Manage leaves of absence including FMLA, STD, LTD, and workers' compensation
• Process payroll including timekeeping, overtime, bonuses, and deductions
• Process wage garnishments and tax withholding changes
• Process benefit enrollments and qualifying life events
• Ensure compliance with FLSA, FMLA, ADA, EEO, OSHA
• Coordinate company training programs and track training completions

Skills

MS Office

Communication

Interpersonal skills

Confidentiality

Bilingual English/Spanish

Education

Bachelor's degree in HR or Business

3+ years HR experience

Tools

HRIS

Job description

Reports to: Senior Manager, Human Resources

Position Summary

The Human Resources Generalist supports the day-to-day administration of the Human Resources department and serves as a key point of contact for employee inquiries. This role assists with onboarding, benefits administration, employee records, and recruitment, helping ensure that HR programs and services are delivered accurately and in a timely manner.

Primary Duties and Responsibilities

• Provide information and guidance to employees regarding company policies and benefits
• Coordinate new hire onboarding, offboarding, benefits orientation, and random drug screenings
• Maintain employee records, including employee profiles in the HRIS and benefit carrier portals
• Work with benefit carriers to resolve employee claim issues
• Reconcile invoices from benefit carriers on a weekly or/ and monthly basis
• Prepare Personnel Action Forms (PAFs) and communicate changes to payroll
• Assist with the coordination of Human Resources programs, such as wellness events and open enrollment
• Respond to employment verification requests
• Post open positions on job boards and support recruitment efforts.
• Generate reports as needed, such as headcount, Payroll and census reports
• Support year-end processing, including W-2s, ACA forms, and 401(k) records
• Manage leaves of absence, including FMLA, short-term disability (STD), long-term disability (LTD), and workers' compensation claims
• Process payroll, including timekeeping review, overtime, bonuses, and deductions
• Process wage garnishments, child support orders, and tax withholding changes
• Process benefit enrollments, qualifying life events, and dependent changes or corrections
• Ensure compliance with federal, state, and local employment laws and regulations, including FLSA, FMLA, ADA, EEO, and OSHA.
• Coordinate company training programs, Track employee training completion and certifications, and maintain accurate training records.

Work is performed primarily in a climate-controlled office environment with standard office equipment. Occasional visits to the manufacturing floor may be required to meet with employees, where moderate noise levels may be present. Occasional work beyond standard business hours may be required to support HR events, open enrollment, or business needs.

Physical Requirements

This position is classified as Sedentary Work, involving exerting up to 10 pounds of force occasionally to lift, carry, or otherwise move objects.

• Prolonged periods of sitting at a desk and working on a computer
• Occasional standing and walking throughout the facility
• Manual dexterity to operate a computer keyboard, phone, and other office equipment
• Visual acuity to review documents and data on a computer screen

Equal Employment Opportunity Statement

Gables Engineering, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, veteran status, military status, marital status, citizenship status, or any other status protected by applicable federal, state, or local law. D/V

Drug-Free Workplace

Gables Engineering, Inc. maintains a drug-free workplace and may conduct pre-employment, post-accident, reasonable suspicion, and other testing as permitted by applicable law.

Disclaimer

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify job duties, responsibilities, and requirements based on business needs

Requirements

Required Qualifications

• Bachelor's degree in Human Resources or Business Administration, or equivalent experience
• Minimum of 3 years of experience working in Human Resources
• Prior experience with an HRIS preferred

Job Skills Required

• Proficiency with Microsoft Office (Excel, Outlook, Word, and PowerPoint)
• Strong verbal and written communication skills
• Ability to interact effectively with employees at all levels of the organization
• Ability to maintain a high level of confidentiality
• Bilingual (English/Spanish) strongly preferred

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law.