Human Resources Coordinator

ProPharma; United States; Remote; USD 60,000 - 70,000; Full time

Job summary

ProPharma is seeking a Human Resources Coordinator to provide essential administrative support across various HR functions, including onboarding, HRIS administration, and compliance with employment laws. This entry-level position requires strong organizational skills and a solid understanding of HR processes, with a Bachelor's degree preferred.

Qualifications

• 1-3 years' experience in HR coordination or administrative support.
• Solid understanding of HR processes and practices.
• Ability to handle sensitive information with discretion.

Responsibilities

• Coordinate pre-employment activities and facilitate onboarding.
• Maintain employee records and ensure data integrity.
• Support HR audits and compliance with employment laws.

Skills

Organization

Attention to detail

Communication

Problem-solving

Interpersonal skills

Education

Bachelor's degree in human resources or related field

Tools

HRIS systems

Microsoft Office

Job description

The Human Resources Coordinator position is responsible for providing essential administrative and coordination support across multiple HR areas, including employee onboarding and offboarding, HRIS administration, employee records management, and HR policy implementation.

Essential Functions

• Coordinate pre-employment activities such as background checks, drug tests, and employment documentation.
• Facilitate new employee onboarding, including paperwork completion, orientation scheduling, and assisting with the setup of employee profiles.
• Process terminations in compliance with each state's offboarding requirements.
• Prepare HR data and present to New Hires during orientation.
• Maintain accurate and up to date employee records in the HRIS system.
• Process employee data changes, such as promotions, transfers, terminations, and other personnel actions.
• Communicate professionally and effectively with various organizations such as Talent Acquisition, Finance, Information Technology, etc.
• Generate reports and assist with data analysis as needed.
• Ensure data integrity and confidentiality of HR information.
• Maintain electronic employee files, ensuring compliance with recordkeeping requirements.
• Assist with record retention and disposition activities.
• Respond to employee requests for information and documentation related to their employment.
• Support the implementation and communication of HR policies and procedures.
• Assist in maintaining compliance with employment laws and regulations.
• Process and respond to Unemployment Insurance Claims.
• Support HR audits and reporting requirements.
• Other duties as assigned.

Qualifications

• Solid understanding of HR processes and practices.
• Familiarity with HRIS systems and proficiency in the Microsoft Office suite of products.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Effective communication and interpersonal skills.
• Ability to work both independently and collaboratively in a team environment.
• Strong problem solving and multitasking abilities.
• Knowledge of Federal and State employment laws and regulations is a plus.
• Bachelor's degree in human resources, business administration, or a related field (or equivalent experience).
• 1-3 years' experience in HR coordination, administrative support, or a related role.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Human Resources Services

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