Human Resources Coordinator

Uplink Talent; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

A fast-moving small business is seeking a Human Resources Coordinator to oversee HR operations across two companies. This remote part-time role requires strong organizational and communication skills, focusing on compliance and operational excellence. Responsibilities include managing candidate pipelines, ensuring accurate HR records, and leading onboarding processes. Ideal candidates will have 4+ years of HR experience and familiarity with HR systems like BambooHR.

Qualifications

• 4+ years of HR experience required.
• Familiarity with employment law and multi-state compliance.

Responsibilities

• Maintain a pipeline of at least 10 pre-vetted candidates.
• Lead and optimize onboarding and offboarding processes.
• Conduct monthly state-level compliance check-ins.

Skills

Communication

Problem Solving

Delegation

Tools

BambooHR

ADP

Harvest

Job description

2 days ago Be among the first 25 applicants

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Remote

Hourly Rate: $35/hour

Schedule: Part-Time (up to 30 hours/week to start)

After 90 days of successful performance, this position may turn into a part-time HR Manager position

About the Role

Our client is a fast-moving small business, seeking a Human Resources Coordinator to oversee HR operations across two companies. This role requires someone who is assertive, a strong delegator, highly organized, and an exceptional communicator.

You’ll work directly with the owner for the first 90 days to streamline onboarding, offboarding, and HR systems, ensuring compliance and operational excellence. Responsibilities include monthly compliance check-ins across various states and systems, maintaining accurate team member contact information, and supporting recruiting efforts such as coordinating candidate communication and maintaining the talent bench. This role is vital for maintaining a strong, audit-ready foundation as the company scales.

Key Responsibilities

• Maintain a pipeline of at least 10 pre-vetted candidates for immediate placement on a federal contract
• Send weekly check-in emails to bench candidates to ensure availability and engagement
• Manage and track PTO requests via BambooHR
• Run weekly PTO reports in BambooHR
• Attend daily 9:30am ET calls and weekly finance meetings with the owner
• Ensure accurate data entry, storage, and auditing of HR records in BambooHR
• Review, update, and improve HR documents, policies, procedures, and templates
• Track and ensure timely payments of taxes and corporate filings
• Lead and optimize onboarding and offboarding processes across both companies
• Conduct monthly state-level compliance check-ins and audits in ADP
• Maintain accurate employee and contractor contact records
• Serve as the primary contact for employee and contractor communications
• Lead onboarding training for new employees and contractors
• Coordinate online background checks for candidates
• Draft and distribute HR policies, announcements, and updates
• Support recruiting efforts through light coordination, follow-up, and tracking

Qualifications

• 4+ years of HR experience
• Experience with BambooHR, ADP, Harvest, and ATS systems
• Excellent communication, writing, and problem-solving skills
• Proven delegation, follow-up, and follow-through abilities
• Familiarity with employment law, multi-state compliance, and HR best practices
• Ability to handle confidential information professionally and discreetly
• Bonus: Experience with AI tools like ChatGPT

Seniority level

• Associate

Employment type

• Part-time

Job function

• Human Resources

Industries

• Professional Training and Coaching
• Staffing and Recruiting
• Human Resources Services

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