Human Resources Coordinator

INTREN, LLC; Union (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

INTREN, LLC, based in Union, New Jersey, seeks an HR Coordinator to support the HR team with onboarding, data entry, and employee records management. Reporting to the HR Generalist, the role focuses on accurate documentation and smooth HR operations.

The ideal candidate has at least an administrative or HR background, strong communication, confidentiality, and proficiency with MS Office applications to generate reports and assist with special HR projects as needed.

Qualifications

• Strong communication and interpersonal skills; ability to manage tasks independently.
• Experience in administrative or HR roles with data entry and record management.
• Proficient with Word, Excel, PowerPoint, and Outlook; maintains confidentiality.

Responsibilities

• Facilitate new hire orientation and process onboarding paperwork.
• Manage unemployment claims for designated regions.
• Oversee I-9 compliance for all new hires within the region.
• Contribute to special HR projects as assigned, supporting team goals.
• Generate reports to assist HR operations and decision-making.
• Serve as backup HR Coordinator for other regions.

Skills

Communication

Interpersonal skills

Confidentiality

Organizational skills

Multitasking

Education

High School Diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Reports To: HR Generalist

FLSA Status: Non-Exempt

SUMMARY OF POSITION:

The HR Coordinator plays a key role in supporting the HR team by performing various administrative tasks within the assigned territories. Reporting to the HR Generalist, this position focuses primarily on data entry, new hire processing, maintaining employee records, and assisting with special HR projects. The HR Coordinator ensures the accuracy of HR documentation and provides essential support for smooth HR operations.

ESSENTIAL FUNCTIONS:

• Facilitate new hire orientation, process paperwork, and enter new hire information into HR systems to ensure seamless onboarding.
• Manage unemployment claims for the designated regions, ensuring timely and accurate handling.
• Oversee I-9 compliance for all new hires within the region, ensuring proper documentation is maintained.
• Contribute to special HR projects as assigned, supporting team goals and initiatives.
• Generate reports and provide data as required to assist HR operations and decision-making.
• Serve as a backup HR Coordinator for other regions, providing support where needed.
• Perform additional duties as assigned to support the HR department.

DESIRED MINIMUM QUALIFICATIONS:

The ideal candidate should possess strong communication and interpersonal skills, be detail-oriented, and have the ability to manage tasks independently. The ability to work collaboratively within a team, prioritize tasks, and handle confidential information with discretion is crucial.

• High School Diploma required.
• Experience in an administrative or HR role, with a focus on data entry and record management.
• Ability to maintain effective and positive business relationships with all levels of staff and to work collaboratively in a team environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational and multitasking skills, with the ability to prioritize and manage time effectively.

INTREN is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.